Accounts Receivable Credit Clerk

This is your opportunity to embrace a culture that reflects a sense of pride and ownership in work. Our Co-operative demonstrates mutual respect for the team & our members and shows care towards the community. We care for our employees and create strong teams in collaborative environments.

The Accounts Receivable Credit Clerk function is to perform clerical accounting duties relating to accounts receivable and credit as per established procedures and timelines.  This position involves regular communication with internal and external customers and contacts. The Accounts Receivable Credit Clerk reports to the Accounts Receivable Credit Supervisor and Accounting Manager.

MINIMUM/ESSENTIAL QUALIFICATIONS:

• Graduation from High School according to provincial standards or GED.
• Six months accounting experience.
• Proficient Excel and basic Word.
• Successful completion of the following 2 post-secondary courses as recognized by the Certified General Accountant (CGA) professional program or an accredited Canadian Post-Secondary educational institution: 1. Introductory Accounting - CGA Financial Accounting Fundamentals or equivalent  
  •   2. Intermediate Accounting 1 - CGA Financial Accounting: Assets or equivalent
• The equivalent combination of education and experience will be considered to meet the above qualifications. 

DESIRABLE QUALIFICATIONS:

• Accounts Receivable experience.
• Cash & Receipts system experience.
• Experience with Oracle accounting system.
• Knowledge of policies and procedures relative to the position.
• Previous experience in dealing with credit and collection.
• Successful completion of 6 or more post-secondary courses credited towards the Chartered Professional Accountants (CPA) professional program or an accredited Canadian Post Secondary educational institution credited towards a certificate, diploma or degree in Accounting or Business Administration.

RESPONSIBILITIES:

• Daily verification of cash & receipts balancing from centres including audit of information with  follow up and support as required.
• Daily keying of A/R envelops including coding and sorting invoices and balancing credit and debit cards. 
• Prepares A/R adjustments and journal entries.
• Reconciles 3rd party pharmacy and regular customer accounts including required analysis and follow up. 
• Records daily receipts in Accounts Receivable.
• Balances daily and weekly receivables and reconciles to the general ledger.
• Corresponds with members on outstanding accounts and makes collection calls as necessary.
• Records returned cheques, balances and verifies store payment data, balancing weekly to general ledger. 
• Identifies fraud or stolen cheques and corresponds with the Asset Protection Department and centres. 
• Prepares and distributes monthly accounts receivable statements. 
• Completes assigned general ledger reconciliations including required analysis and follow up. 
• Completes daily reconciliation of debit and credit card data from Moneris. Follows up discrepancies and charge backs as required. 
• Records and reconciles all transactions related to 3rd party fleet credit cards. Follows up as required regarding discrepancies. 
• Communicates with centres, members, and collection agencies as required on outstanding items, questions, problems and procedures. 
• Maintains, updates and distributes authorized charge listing to all centres. 
• Assists with patronage return calls from members for 4 weeks following the distribution of patronage return cheques and statements. 
• Provides customer service to company standards and maintains positive customer relations through proper handling of internal and external customer and contact inquiries, comments and complaints: this alsoincludes demonstrating excellent verbal and written communication skills in all interactions.     
• Effectively works in a diverse team environment in a proficient and friendly manner displaying a positive attitude and the ability to meet new situations and challenges. 
• Performs duties in an organized manner with accuracy and attention to detail maintaining confidentiality of information at all times. 
• Performs duties following established Occupational Health and Safety policies, standards and regulations to ensure the safety and well being of all staff and customers.
• Performs general clean up and ensures proper care and use of equipment.
• Assumes additional related responsibilities in the accounting department as required including instructing new or inexperienced employees in job function.  .  Performs the duties of other clerks, including the Junior Clerks in the accounting department as required. 

Benefits & Perks 

Calgary Co-op has excellent opportunities for increasing levels of responsibility, personal growth, and challenge. We offer competitive wages, extended health benefits, paid vacations, 5% employee discount (cashback) on all purchases, a recognition program, social committee events and employee & family assistance plan. As well as numerous training and development programs. 

About Calgary Co-op 

Calgary Co-op has been proudly serving the community since 1956, when it opened its first store with local farmers and ranchers to provide fresh, farm-to-table foods. Headquartered in Calgary and owned by over 456,000 members, it’s one of North America’s largest retail co-operatives, with 3,530 employees, $757 million in assets, and $1.3 billion in annual sales. We operate food centres, pharmacies, gas stations, car washes, home health care centres, wine, spirits and beer stores, and cannabis stores across Calgary, Airdrie, Cochrane, High River, Okotoks, and Strathmore. We also own Community Natural Foods, Willow Park Wines & Spirits and Beacon Pharmacy. Committed to sourcing locally whenever possible, from Calgary, Alberta, and Western Canada, the organization helps connect consumers with the producers behind their food. Calgary Co-op continues to expand its local offerings while focusing on quality and community support, earning recognition by the Canadian Grocer’s 2024 Impact Awards for our commitment to sustainability & supporting employees.

We thank all applicants for their interest; however, only those being considered for an interview will be contacted.