Administrative Support

Job Information
Job Title: Administrative Support 
Job Requisition ID: 86875
Ministry: Treasury Board & Finance
Location: Edmonton
Full or Part-Time: Full Time
Hours of Work: 36.25 hours per week
Permanent/Temporary/Wage: Permanent
Scope: Open Competition
Closing Date: August 31, 2026
Classification: Administrative Support 5
Salary: $2,192.15 to $2,773.77 bi-weekly ($57,215 - $72,395/year)

The Alberta Public Service works to build a stronger province for current and future generations. We make a difference in the lives of Albertans through rewarding and diverse career opportunities. For more information, click here. 

Treasury Board and Finance (TBF) is responsible for budgeting, planning and reporting, financial management and the administration of tax and revenue programs. The division Economics and Fiscal Policy (EFP) is responsible for developing, interpreting, and analyzing economic, fiscal, workforce, and statistical data to support workforce planning, cross-ministry policy development, and data-driven decision-making. EFP advises on key issues affecting Alberta’s finances, such as tax policies and legislation, economic and demographic trends, and major federal transfers. The division also provides economic, population, tax revenue, non-renewable resource revenue, and federal transfer forecasts for the budget and quarterly fiscal updates. Additionally, EFP manages federal-provincial fiscal relations — including major transfers — and offers cross-ministry support on federal, provincial, and municipal fiscal matters. The division delivers scenario analysis on the revenue and economic impacts of policy and program initiatives across government, prepares budget and quarterly update materials, and serves as the provincial focal point for Statistics Canada, providing cross-ministry statistical services.

To learn more about Treasure Board and Finance and what it has to offer, follow this link: Treasury Board and Finance | Alberta.ca

Role Responsibilities

The Administrative Assistant plays a key role in supporting the Economics and Fiscal Policy Division by providing senior-level administrative services to divisional staff and the Assistant Deputy Minister's office. This position leads the coordination and delivery of administrative support functions, ensuring efficient operations, effective communication, and high-quality service across the division. The successful candidate will thrive in a fast-paced environment, exercise sound judgment, and build effective working relationships with a wide range of stakeholders.

Key responsibilities include:

• Providing support to the Executive Directors, including calendar management, expense reporting and travel arrangements.
• Assisting with the preparation of meeting materials for the division.
• Processing budget expenditures by reviewing expense claims and non-purchase order invoices, verify unit payables and coordinating the appropriate approvals and submission, as necessary.
• Program support for publications produced by the division. This includes coordinating requests from units to communications for publishing and reviewing draft publications for spelling, grammar and formatting.
• Triage, track and process Action Requests (ARs) including negotiating timelines and redirecting as required.
• Supporting divisional human resources, accommodations, training and IT requirements.
• Manage office supply inventory, including performing regular stock checks, ordering supplies, and ensuring timely replenishment to support operational needs.
• Maintain and update division-wide records such as the Action Request tracker and divisional employee IT assets and accommodation details.
• Support business continuity within the ADM Office by providing cover off to the Executive Assistant during periods of vacation, leave, and vacancy.

Please click on this link to view the job description for this position.

APS Competencies

Competencies are behaviours that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

The following competencies are essential for the position:

• Systems Thinking – Considers inter-relationships and emerging trends to attain goals.
• Creative Problem Solving – Focuses on continuous improvement and increasing breadth of insight.
• Drive for Results – Works to exceed goals and partner with others to achieve objectives.
• Agility – Works in a changing environment and takes initiative to change.

This link will assist you with understanding competencies.

Qualifications

High school diploma and four years of progressively responsible administrative experience, including experience using a variety of software applications (e.g., word processing, spreadsheets, and databases).
Equivalency: Directly related experience or education considered on the basis of: one year of experience for one year of education or one year of education for one year of experience.

The ideal candidate will demonstrate:

• Well-developed written and verbal communication skills, including proofreading and editing abilities.
• Excellent organizational and time management skills.
• Proficiency with Microsoft Office applications (Excel, PowerPoint, Word, Teams, and SharePoint), Adobe Acrobat, and other administrative software systems.
• Ability to work independently with attention to detail.
• Ability to work effectively within a team-based environment.

Assets

• Working knowledge and understanding of Alberta Government branch and department regulations and procedures.
• Knowledge of department and branch organizational structures.
• Experience with ARTS, 1GX, or similar administrative, financial, records management, or workflow tracking systems.
• Experience with Adobe InDesign and Adobe InCopy.

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification.

Notes

This is a permanent full-time position working 36.25 hours per week, Monday to Friday (In-office).
Candidates may be asked to participate in a written assessment.
Final candidates will be required to undergo a criminal records check (CRC).
Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.
Links and information on what we have to offer:

• Working for the Alberta Public Service
• Public Service Pension Plan (PSPP)
• Alberta Public Service Benefit Information
• Professional learning and development
• Research Alberta Public Service Careers tool
• Positive workplace culture and work-life balance.

How To Apply
Applicants are advised to provide information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience, and relevant examples of required competencies.
Cover Letter Requirement
Applicants are required to submit a cover letter clearly demonstrating how their education and experience meet the qualifications and APS competencies outlined above. Applications without a cover letter will not be considered.
Candidates are required to apply for a job online. Please see Job Application Resources for information. 
In your resume, please include dates (including months and years) associated with all education and work experience. For example, January 2006 - June 2009 (part-time). This example is provided for illustrative purposes only. Applicants are encouraged to present their information clearly and thoroughly, using a format that best conveys their experience.
It is recommended applicants who have completed post-secondary studies from outside of Canada obtain an evaluation of their credentials from the International Qualifications Assessment Service (IQAS) or from a recognized Canadian Credential Evaluator; please visit the Alliance of Credential Evaluation Services of Canada for more information.
It is recommended that applicants include the assessment certificate from IQAS or any other educational assessment service as part of their application.
Closing Statement
This competition may be used to fill future vacancies, across the Government of Alberta, at the same or lower classification level.
We thank all applicants for their interest. All applications will be reviewed to determine which candidates' qualifications most closely match the advertised requirements. Only individuals selected for interviews will be contacted.
If you require any further information on this job posting or require an accommodation during the recruitment process, please contact Connie Piosca at Connie.Piosca@gov.ab.ca.