Administrative Support II - Office of Human Rights

Competition Number: 26.10.255
Category: Full-Time Replacement Term (35 hours per week)
Salary: MSU Band B (Steps 1-8): $20.640 - $30.029 per hour. $37,566 - $54,652 per annum (Based on 35 hours per week).
Closing Date: October 25, 2026

MacEwan University is seeking an Administrative Support II for a full-time 3-month replacement term opportunity with the Office of Human Rights.

You will provide operational administrative support for the office, including directing visitors to the Office, the provision and maintenance of supplies, equipment needs, housekeeping and facility requirements, logistical program/event support and other related functions. You will also serve as a liaison with other divisions, departments and the public for providing information and requesting services.

Key responsibilities include:

• Providing welcoming, caring and professional customer service support at the Office of Human Rights (OHR) and Office of Sexual Violence, Prevention, Education and Response (OSVPER) reception area;
• Responding to telephone calls and managing the general email inboxes, directing and escalating inquiries to appropriate team members in a timely manner;
• Organizing and coordinating meetings with internal and external stakeholders on and off-campus, managing invitations and RSVPs, drafting agenda materials, preparing handouts and reports, assisting with electronic presentations, taking minutes, producing meeting notes, handling responses, and attending to special requests;
• Coordinating office-related tasks such as facility and key-card requests, office moves, parking and tech support inquiries;
• Effectively organizing and maintaining various SharePoint, Teams sites, and Google Drive, including keeping the sites curated, using appropriate naming conventions, filing, archiving, and deleting files as appropriate;
• Creating, formatting, proofreading, printing, distributing and/or publishing various presentations and documents for diverse audiences;
• Receiving and processing all mail and deliveries;
• Arranging flights and accommodations for staff travel as required;
• Assisting with event coordination and logistics including organizing materials, arranging for catering, booking rooms/spaces;
• Verifying the accuracy of invoices, preparing expense claims and submitting claims for management approval and reconciling P-card transactions;
• Purchasing office supplies and promotional items, ensuring supplies inventory is adequate for the department and maintenance of the supply room and kitchen; and
• Providing administrative and reception support back up and vacation coverage to Student Wellness Services.

Skills

You will have:

• Strong communication skills and the ability to work independently referring only new or unusual problems and concerns to your supervisor;
• The ability to work with a variety of office equipment, and excellent keyboarding skills;
• The ability to thrive in and contribute to an integrated and collaborative team environment and to apply a positive team approach to working with colleagues;
• A professional demeanor and the ability to exercise tact, judgement, discretion;
• The ability to work collaboratively, build consensus, maintain confidentiality, exhibit sensitivity to the needs and interests of a variety of interest-holders, and support the functioning of a diverse team both within an individual department and across a larger institution;
• Knowledge of trauma-informed care and the concepts of equity, human rights, inclusion, and diversity;
• Knowledge of ATIA, POPA and records retention practices and legislation; and
• Proficiency in using Microsoft Office applications and other technology applications including SharePoint.

Qualifications

• A minimum of a certificate in Office Administration or Business Administration.
• A minimum of 2 years of administrative experience.
• Experience working within a large and complex organization such as post-secondary environment would be considered an asset.
• An equivalent combination of education and experience may be considered.

Position Requirements

• This position is on campus only.

Benefits

When you become part of the MacEwan University team, you will enjoy a competitive salary. Our total compensation package includes:

• Competitive base pay
• Continuous learning culture
• Opportunities for career growth

How to Apply

To apply, please head to our MacEwan University Opportunities Page, select the job opportunity and click Apply Now. If you require assistance, please contact us at careers@macewan.ca.

If you are experiencing technical difficulties when submitting your application, please try submitting through a different browser (i.e., Safari, Firefox, Chrome, etc.). If the issue persists, please send a screenshot of the error message to careers@macewan.ca so we can assist and ensure your application is received.

This position is included under the MacEwan Staff Union Collective Agreement.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.