ARTS Administrator

Job Information
Job Title: ARTS Administrator 
Job Requisition ID: 87009
Ministry: Energy and Minerals
Location: Edmonton
Full or Part-Time: Full Time
Hours of Work: 36.25 hours per week
Permanent/Temporary/Wage: Permanent
Scope: Open Competition
Closing Date: September 7, 2026
Classification: Administrative Support 5 
Salary: $2,192.15 to $2,773.77 bi-weekly ($57,215 - $72,395/year)
The Alberta Public Service works to build a stronger province for current and future generations. We make a difference in the lives of Albertans through rewarding and diverse career opportunities.
The Government of Alberta is committed to a diverse and inclusive public service that reflects the population we serve to best meet the needs of Albertans. Consider joining a team where diversity, inclusion and innovation are valued and supported. For more information on diversity and inclusion, please visit: https://www.alberta.ca/diversity-inclusion-policy.aspx

The Ministry of Energy is responsible for sustaining the interests of Albertans through the stewardship and responsible development of energy and mineral resource systems. For more information on the work of our Ministry, please visit: https://www.alberta.ca/energy.aspx

The Deputy Minister's Office leads and is responsible for the department's day-to-day operations, budget, and program development.

Role Responsibilities

Are you a highly organized professional who thrives in a fast-paced environment? Alberta Energy is seeking an ARTS Administrator to support correspondence coordination, records management, and information tracking activities that help ensure timely and effective support to senior leadership. This role is ideal for someone who enjoys managing competing priorities, improving processes, and providing excellent client service.

Key Responsibilities
As an ARTS Administrator, you will:

• Coordinate and track correspondence, briefing materials, information requests, and related workflows.
• Monitor priorities and deadlines while liaising with stakeholders to ensure timely completion of requests.
• Research and gather information to support issue resolution, decision-making, and executive correspondence.
• Provide guidance, training, and support on business processes and information management practices.
• Support records management activities, including document tracking, retrieval, retention, and compliance.
• Assist with access to information and privacy-related requests.
• Review and edit documents for accuracy, consistency, and adherence to standards.
• Maintain tracking systems, prepare reports, identify trends, and support process improvements.
• Build positive relationships with stakeholders while providing professional and responsive service.
• Provide operational support and team coverage to ensure business continuity.
  

What You Bring

• Strong administrative, organizational, and time-management skills.
• Excellent written and verbal communication abilities.
• Strong research, analytical, and problem-solving skills.
• Ability to manage competing priorities and meet tight deadlines.
• Strong interpersonal skills and a client-service mindset.
• Proficiency with Microsoft Office applications, including Word, Excel, Outlook, PowerPoint, and SharePoint.
• Ability to work independently while contributing effectively within a team environment.
• Professionalism, diplomacy, and sound judgment when handling sensitive information.
  

If you are a detail-oriented professional with strong coordination, communication, and problem-solving skills, we encourage you to apply and contribute to meaningful work that supports government decision-making and service to Albertans.

The Job Description is provided for Further details on this position.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

Systems Thinking: Ability to take a strategic, long-term view by anticipating challenges, opportunities, and impacts, incorporating stakeholder perspectives, and aligning actions and partnerships with organizational objectives and APS values.
Drive for Results: Ability to manage competing priorities, deliver results under tight timelines, and maintain high standards of quality and accountability. 
Develop Networks: Ability to build collaborative relationships, gather diverse perspectives, and work effectively across organizational boundaries.
Agility: Ability to lead and navigate change by identifying alternative approaches, communicating impacts, mitigating risks and challenges, supporting others through uncertainty, and making sound decisions in complex environments.
Creative Problem Solving: Ability to engage individuals and available resources to identify root causes, improve complex systems, encourage diverse perspectives, and develop solutions that balance innovation with risk management.

Qualifications

A high school diploma with a minimum of 3 years of progressively related experience:

• Administrative Coordination.
• Records & Information Management.
• Correspondence Management.
  

Related experience or education may be considered as an equivalency on a one-for-one basis.

Assets:

• Knowledge of Freedom of Information and Protection of Privacy (FOIP) legislation and processes.
• Experience providing administrative or coordination support to senior leaders or executive offices.
  

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification.

Notes

Hours of Work: 
36.25 hours per week (full time) Monday to Friday.
Term of Employment: 
This is one full-time permanent position.

Location: 
Petroleum Plaza Building North Tower, Edmonton.

Successful candidates will be required to disclose any business or financial interests, including the owning of shares or financial investments in the energy sector, to comply with the Department of Energy & Minerals’ Supplementary Code of Conduct.

Final candidates will be required to undergo an academic credentials verification.

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in. 
Links and information on what we have to offer:

• Working for the Alberta Public Service.
• Public Service Pension Plan (PSPP)  
• Alberta Public Service Benefit Information.
• Professional learning and development.
• Research Alberta Public Service Careers tool.
• Positive workplace culture and work-life balance.

How To Apply
Applicants are advised to provide information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience, and relevant examples of required competencies.
Candidates are required to apply for a job online. Please see Job Application Resources for information. 
In your resume, please include dates (including months and years) associated with all education and work experience. For example, January 2006 - June 2009 (part-time). This example is provided for illustrative purposes only. Applicants are encouraged to present their information clearly and thoroughly, using a format that best conveys their experience.
It is recommended applicants who have completed post-secondary studies from outside of Canada obtain an evaluation of their credentials from the International Qualifications Assessment Service (IQAS) or from a recognized Canadian Credential Evaluator; please visit the Alliance of Credential Evaluation Services of Canada for more information.
It is recommended that applicants include the assessment certificate from IQAS or any other educational assessment service as part of their application.
Closing Statement
This competition may be used to fill future vacancies, across the Government of Alberta, at the same or lower classification level.
We thank all applicants for their interest. All applications will be reviewed to determine which candidates' qualifications most closely match the advertised requirements. Only individuals selected for interviews will be contacted.
If you require any further information on this job posting or require an accommodation during the recruitment process, please contact Tomasz Gruszka at Tomasz.Gruszka@gov.ab.ca.