Data Migration Assistant

This competition is open to all applicants however; internal applicants will be given priority consideration based on minimum qualifications, or a combination of experience, skills, and abilities before external applicants are considered.

This position has a term length of one year plus one day, with the possibility of renewal up to three years.

Location - This role is in-person. Work primarily takes place at North Campus, Edmonton.

University of Alberta Museums (UAM) is one of Canada’s largest academic and research museum collections with millions of objects and specimens in both the Natural Sciences and Humanities. Its 30 registered collections are housed across 11 departments and five faculties. An enterprise level collection management system (CMS) is vital to fulfilling University of Alberta Museums’ (UAM) legal, research, teaching and fiduciary requirements for its rare and irreplaceable collections. As leaders in online collection access, the UAM’s CMS is also cornerstone to the UAM Search Site (https://search.museums.ualberta.ca) as well as access to UAM collections access through several international aggregators such as the Global Biodiversity Information Facility (GBIF), and serves as a catalyst for object-based research, interdisciplinary collaborations, and community connection.

University of Alberta Museums (UAM) is hiring a Data Migration Assistant to support moving from a legacy collections management system (CMS) to a new CMS. Reporting to the UAM Unit Assistant Director - Collections Management, the Data Migration Assistant will assist with data preparation and quality control to ensure a smooth migration from legacy systems to the new museums collections management system (CMS).

Under direction from the UAM Collection Management Advisors, the Data Migration Assistant will ensure accurate and efficient data preparation in advance of migration. The position will coordinate closely with the functional team for the data migration for each collection (consisting of the applicable Collection Management Advisor, Curator, and collections staff) to implement data migration projects.

• Evaluates existing collections data and data structures to find and document issues related to the migration.
• Develops and implements workflows for cleaning and formatting data to be migrated.
• Implements required data preparation, including data analysis, data cleaning and data normalization tasks.
• Assists with pre- and post-migration testing and data audits.

• Post-secondary degree or diploma in museum studies, or a field closely related to data management or museum collections such as information management, computer science, digital humanities.
• Equivalent combinations of education and experience will be considered.
• Minimum one year’s data management experience.
• Prior experience in data migration project management, especially museum data migration, is an asset.
• Familiarity with Mimsy XG is preferred.
• Familiarity with UAM collections is preferred.
• Experience with data manipulation using MS Excel is essential.
• Strong interpersonal skills for effective communication; ability to clarify technical information for non-technical audiences, both verbally and written.
• Ability to work effectively both independently and collegially in a team environment to meet deadlines.
• Core competencies include: achievement oriented, analytical thinking, conceptual thinking, flexibility, organizational awareness, planning and initiative, self-confidence, sense of urgency, meticulous attention to detail, written communication, and team cooperation.

Application Instructions

Click "Apply Now" to submit your resume and cover letter.

This competition will be used to fill up to 2 positions.

This position is subject to all applicable terms and conditions of the collective agreement between the Governors of the University of Alberta and the Non-Academic Staff Association (NASA).

This position offers a comprehensive benefits package.