Data Processing Administrator

About the Division

The focus of the Students division is to serve and support the academic and non-academic growth and development of students. Our strength is in our approaches to peer-to-peer learning and student leadership by empowering students to work collaboratively with service areas and other students to grow holistically as individuals. The Students portfolio at Mount Royal broadly encompasses Student Experience & Success, Enrolment Management, International Education and Planning & Operations delivering support and services that are inextricably linked with the teaching and learning outcomes academic departments are tasked with achieving. 

We support the University’s mission by assisting students, staff and faculty through a variety of departments, including: Admissions, Recruitment and Transfer Credit, the Office of the Registrar (Awards, Academic Scheduling & Curriculum, Records, Registration and Financial Aid), Student Success and Learning (Academic Advising, Student Community Standards, Student Experience, Student Learning Services), Access and Inclusion Services, Career Services, Wellness Services, Cougars Athletics and Recreation, the Iniskim Centre, International Education, Residence Services, Student Systems and Student Communications.

About the Role

Reporting to the Coordinator, Transfer Credit and Articulation, the Data Processing Administrator is accountable to ensure that data is entered into the student information systems (Banner & Slate) in a timely and accurate manner, observing University data standards. The incumbent will receive, evaluate, and interpret the data of both paper and electronic, high-school and post-secondary transcripts for the purpose of entry into the student information systems (Banner & Slate). A set of complex procedures must be followed that require significant judgment, evaluation, decision-making, creation of new codes, and clarifying the content with other institutions to ensure overall data integrity. All units within the Students Division rely on the accuracy of the transcript data for all other processes such as automated GPA calculations for admission, transfer articulation, prerequisite checking, representation of courses in the degree audit system, and the evaluation for graduation. This is a permanent, full-time position, working 35 hours per week.

Responsibilities:

• Ensure accurate and timely entry of academic documents, including post-secondary and high school transcripts for use in the decision-making process, both electronic and paper formats
• Enter receipt of post-secondary transcripts for all areas and all transfer equivalency data into Banner and Slate
• Become familiar with out-of-province documents and international documents to determine equivalent courses from other provinces and countries
• Maintain an in-depth understanding of Banner for navigation, data entry and retrieval
• Maintain an in-depth understanding of receipt and downloading of electronic transcripts as received through ApplyAlberta

Qualifications:

• Two-year diploma from a College or equivalent
• Excellent keyboarding speed and accuracy
• Must be detail-oriented and use critical thinking skills
• Ability to work independently

Salary: $50,250.20 - $63,645.40 per annum

Closing date: August 17, 2026

A cover letter and resume should be submitted in one .pdf document. Please title your .pdf document as follows: [Last Name], [Requisition Number], [Document Title].pdf (ex. Smith, 4321, CV.pdf).