Document Control Coordinator - Construction (CB)

At Clark Builders, we’re more than a construction company — we’re purpose driven partners committed to building stronger communities. Serving institutional, commercial, and industrial clients across Western and Northern Canada since 1974, we bring a relationship-based approach, deep expertise, and a commitment to safety, innovation, and sustainability to everything we do. As part of the Turner Construction family, we offer the personalized culture of a local team with the strength of a global leader. Learn more about our Purpose and what drives us by visiting our Who We Are page. 

Position Description

The Document Control Coordinator – Construction supports the construction process by assisting with the organization and file management of project documents throughout the duration of a construction project.

The position will initially be based out of our main office in Edmonton, Alberta, with the role later shifting to a project site located near Fort Saskatchewan, Alberta.

Essential Duties & Key Responsibilities

• Project execution and document control responsibilities including drawing management and maintenance, and owner supplied documentation.
• Project closeout responsibilities including assisting with inspections, owner training, managing the O&M Manuals, reviewing, tracking, and communicating punch and deficiency lists, removing all insurance, closeout of utilities and site services, and removing temporary facilities.
• Maintain the integrity of the QA/QC plan.
• Facilitate, record and compile meeting minutes; follow up on action items.
• Track productivity and performance of the project.
• Project accounting basics.
• Adhere to Clark Builders’ policies and procedures and aid others in compliance.
• Support and grow ongoing trade partner and client relationships.
• Lead the organization of and maintain up-to-date project engineering logs, including RFIs (Requests for Information), submittals, and approval letters.
• Organize and ensure access to current documents (e.g., drawings, specifications) issued by Architect for project staff.
• Organize and maintain complete historical set of project documents.
• Coordinate subcontractor submissions for approval and maintain up-to-date subcontractor submittal files consisting of shop drawings, samples, and product data.
• Coordinate timely submission of orders for project documents and/or make copies of documents on demand.
• Organize inventory of records retention at conclusion of project, including off-site storage.
• Other activities, duties, and responsibilities as assigned.
• Provide professional customer service and positive interactions while processing day-to-day administrative items and supporting local business unit staff.
• Edit and assemble documents and reports for department head/manager.
• Understand contract and bonding process and escalation procedures.
• Organize and provide assistance during meetings as requested; record, transcribe, and distribute meeting minutes.
• Maintain organized filing systems and coordinate document retrieval schedules.

Qualifications

• Certificate in a construction related discipline
• 2 + years’ experience working as a Project Coordinator for a Commercial, Industrial, or Institutional Construction organization
• Experience with Procore® an asset
• Experience with various types of construction contracts
• Excellent communication, interpersonal and organizational skills
• Analytical thinker with ability to interpret complex information and recommend innovative solutions
• The ability to read, understand and interpret technical drawings and specifications
• Proficient computer and data entry skills, Microsoft suite of applications

Ready to build your career with us? Apply now and join a team that’s making a real impact. 

Recruitment Fraud Alert 

Clark Builders Group of Companies (CBGOC) is aware of fraudulent job offers and interview requests falsely made in our name, targeting international job seekers. These scams aim to collect money or personal information and are not authorized by CBGOC. We never send unsolicited job offers, request payment at any stage of hiring, or ask for personal information before a formal offer is accepted. We urge all applicants to verify the legitimacy of any recruitment communication and report suspicious activity to the appropriate authorities.