Foreman of Facilities Operations

ABOUT US

The City of Spruce Grove is a fast growing, dynamic city committed to building and maintaining a fiscally responsible community that serves our residents, attracts visitors, and promotes future growth.
The “Values, We Live By” are accountability, communication, leadership, integrity, and respect while we work towards maintaining a work/play balance.
We are an organization that cares, an organization that is committed to our city and committed to you. The City of Spruce Grove is committed to public service, where everyone feels empowered to contribute their best work. We believe that by working together in a spirit of collaboration and respect, we can achieve great things.

THE OPPORTUNITY

The Foreman of Facilities Operations is responsible for leading a staff of trades and operations staff through the prioritization and coordination of the maintenance and operation activities in the City's municipal buildings and infrastructure. This position provides field supervision to ensure work is performed in a proficient and timely manner; that workers function safely and ensures task entries are recorded and provisions covered under the Union Agreement are adhered to. The incumbent will also be a working Foreman, performing the duties that they are trained to complete.
This is a full-time, permanent position and is part of the International Union of Operating Engineers (IUOE).
Pay Rate: $51.54 - $52.06 per hour.

RESPONSIBILITIES

1. Work Plan Prioritization and Coordination
• Assists in leading the Facilities Operations team in the in the maintenance and operations of the City's municipal buildings and infrastructure.
• Assigns work orders/tasks to staff according to their competency and skills to perform the work needed.
• Work in conjunction with City departments and stakeholders to coordinate repairs and maintenance, aligning with the needs of the user groups work plan.
• Ensures that City Facilities are repaired in the most expeditious, effective and efficient manner, utilizing internal and external resources as required.
• Responsible for the routine day to day direction of maintenance activities, including acting on the instruction of the Manager of Facility Operations.
• Aids in the development of, oversees, plans and schedules work related to the request requirements, repair requirements and the preventative maintenance program.
• Monitors progress of assigned work and provides direction when problems are encountered.
• Ensure material requirements are conveyed in a timely manner so that required items are on hand, preventing
• delays due to “waiting for parts/materials”.
• Obtains direction from the Manager of Facilities Operations when job completion date cannot be met, or repair costs are escalated.
• Oversees that all work carried out by employees or contractors is done safely in accordance with the City's Safety Management System and any related OHS requirements.
• Reviews completed job with assigned staff to ensure work is satisfactory and properly entered into the asset management system.
• Does a review of staff workflows.
• Obtains employee vacation requests as early as possible, then reviews each to ensure sufficient staff are
• available to provide appropriate service levels.
• Authorizes the purchase of parts and materials up to the recognized authority limit.
• Oversees, mentors and coaches apprentices when they are set up.
2. Repairs and Maintenance
• Knowledge/experience in the repair, maintenance and of Facilities Systems such as HVAC/Plumbing/Electrical/BMS systems, carpentry and other facility related work.
• Perform repairs and maintenance as well as respond to customer requests.
• Perform duties to complete customer requests.
3. Occupational Health and Safety
• Instructs staff to work according to safe shop practices and job procedures.
• Monitors Personal Protective Equipment when required to be used by staff.
• Conducts regular Toolbox/Pre-job Meetings.
• Arranges authorized improvements as identified during monthly safety inspections.
• Lead and participates in the development and review of Hazard Assessments, SWP's & SOP's.
• Ensure preventative maintenance checks are completed on vehicles & equipment.
• Ensure Field Level Hazard Assessment are completed where required.
• Ensure that defective tools are removed from service and replaced as required.
• Ensure compliance with internal bylaws, policies and procedures, including Provincial and Federal regulations and guidelines.
• Ensures that safety procedures and equipment are in compliance with current requirements.
4. Subject Matter Expert for the Facilities Management Department
• Provides technical support to Facility Operations and Facilities Management employees.
• Interpret technical manuals relating to manufacturer specifications and warranty requirements.
• Recommends to the Manager of Facility Operations any changes to operational practices that may improve the services provided by the department.
• Assists with the preparation of specifications for purchases.
• Assists in the reviews of drawings, shop drawing and specifications.
• Assists in recruiting, training of employees and reporting training needs of Facilities Operations employees to the Manager of Facilities Operations.
• Discuss staff concerns with management at regular supervisor meetings.
5. Client Relations
• Respond to internal inquiries in a courteous/ professional manner; provide information within area of assignment.
• and resolve complaints in an efficient and timely manner.
• Develop and maintain ongoing working relationship with vendors, contractors, and various City departments.
• Call vendors for repair approvals, where approvals are necessary.
• Ensures that the appropriate systems of communication are followed so information is shared in an appropriate, accurate, clear, concise, and timely manner.
6. Other Duties
• Understand and adhere to City policies, procedures and standards, whether written or implied, as amended from time to time.
• Provide leadership for Health and Safety by making every reasonable effort to ensure the health and safety of staff within the section. Understand the safety incident reporting requirements.
• Act as a steward of the City's Corporate Culture through empowerment and support to staff.
• All employees shall act in a safe manner at all times and will report any unsafe conditions, procedures or acts for the benefit of the City. Continual adherence to the City Safety Policy is mandatory.
• Employees are expected to stay current on WHMIS and other safety-related procedures.
• Perform other job-related duties.
• May provide back up for Manager of Facilities Operations

QUALIFICATIONS

• Certified Alberta Journeyman Certificate in building related field.
• Minimum of five (5) years’ experience in the field of Facilities Operations.
• Minimum 2 years in a leadership role preferably in a unionized setting.
• Must be able to obtain a RCMP enhanced reliability security clearance.
• Valid Alberta Class 5 Motor Vehicle Operator’s License and acceptable driving record is mandatory.
• Advanced communication skills.
• Excellent interpersonal skills
• Ability to work effectively and professionally with all levels within the organization and externally.
• Ability to work both independently as well as within a multifaceted team environment.
• Thinks strategically and is able to plan in advance.
• Strong customer service orientation and the ability to build positive, productive relationships.
• Knowledge of Microsoft Outlook, Word, Excel, and PowerPoint
• Knowledge of and ability to use asset management systems.
• Knowledge of and ability to use BMS programs.
ASSET QUALIFICATIONS:
• Facilities management designation (CFM, FMP, FMA, MMP or equivalent).
• Completion of a Supervisory Development or Leadership Development program.
• Multiple trades certifications.
COMPETENCIES:
Thinking & Acting Strategically - Forward-thinking. Sees the big picture and imagines the future. Links long-range visions, strategies, and concepts to daily work. Aligns personal actions and initiatives with customer needs, and with organizational priorities and direction. To think and act strategically requires an understanding of our organizational direction, as well as the internal and external factors that influence decision-making.
Building Influential Working Relationships - Strengthening and developing working relationships and strategic alliances that are founded on ethics, trust, and guided by our corporate values of respect, leadership, accountability, communication, and integrity.
Optimizing Performance & Results - Reaches for excellence for oneself, one’s team, and the organization. Determined and focused on achieving outcomes that align with organizational goals. Creates goals and priorities that maximize resources while using an enterprising, resourceful approach to deliver outcomes and achieve customer expectations. Maintains accountability for results.
Growing Talent & Workforce Capacity - Honouring the individual differences that make each person unique. Being curious and committed to listening, reflecting, and learning. Developing individual and workforce capabilities to enhance the organization’s capacity to accomplish strategic goals, enhance program and service delivery, and provide an exceptional customer/client experience. Contributes to a learning and teaching culture.
Fostering Innovation & Steering Change – Creates an environment for transformation. Advances the City through improvement based on innovation and guides the associated change. Uses the skills, attitudes and behaviours needed to produce new or improved programs and services to meet current and future needs of our customers, our organization, and our community.

CONDITIONS OF EMPLOYMENT

• Class 5 Driver’s License.
• Must obtain a satisfactory review of a three-year Driver’s Abstract, with a maximum of six demerits.
• Criminal Record Check Clearance.
• RCMP Enhanced Reliability Clearance required after employment.
WORKING ENVIRONMENT:
• Monday to Friday.
• Hours of Work: 8:30am to 4:30pm.
• Evening and Weekend work may be required
• Overtime may be required
• Travel may be required
• Part of an on-call rotation
• Working in office environments, outdoor environments with varying conditions and mechanical and electrical rooms.
• Work could include rooftops, working at heights and working in restricted/confined spaces.
• Exposure to noise levels that may exceed 85 decibels.
PHYSICAL REQUIREMENTS
Heavy Effort
• Sitting, standing, walking, climbing, stairs, kneeling, manual dexterity, visual acuity/color vision.
• Climbing ladders, balancing, crawling, crouching, depth perception/night, lifting, pushing, reaching (both arms), use of feet (for control), pulling, outside work.
• Lifting to 20kg (44lbs).

NEXT STEPS

• You must apply through this portal to be considered. We do not accept applications through other forums.
• Only those candidates selected for further consideration will be contacted.
• This posting may be used to staff other permanent or temporary vacancies

WHY WORK FOR US?

• Competitive wage
• Pension
• Medical & Dental Benefits
• Life Insurance
• Wellness Initiatives
• Work/Life Balance
• Recognized General Holidays
• Leave Options
• Positive Work Atmosphere
• Employee Awards
• Volunteer and Fundraising Opportunities
• Professional Development