Internal Controls and Risk Administrative Coordinator

Are you a highly organized and proactive professional looking for a dynamic role in a collaborative work environment? We're seeking an experienced administrative professional who enjoys working with numbers and is seeking a role that combines administrative expertise with analytical and project-based work.  

The Internal Controls and Risk Administrative Coordinator (ICR Coordinator) position provides a rewarding blend of administrative coordination and analytical responsibilities, including deadline and meeting coordination, preparing correspondence, presentations and reporting, financial administration, and supporting internal controls and enterprise risk management projects. If you enjoy taking ownership, solving problems, forming collaborative relationships, and contributing to organizational success, we'd love to hear from you!  

Key Responsibilities

• Provide administrative assistance to the ICR Officer - manage schedule, prioritize messages, ensure timely responses, track deadlines and maintain organization to support seamless workflow and decision-making
• Draft meeting agendas, coordinate logistics, and prepare/distribute meeting minutes; ensure outstanding action items list is kept up to date for meetings and committees
• Draft and review various forms of correspondence, including presentations, emails, reports, and memos ensuring clarity, accuracy, tone and adherence to corporate standards and policies
• Liaise with Senior Administration, Executive Assistants and the Municipal Clerk’s Office to facilitate collaboration and coordinate Council, Executive Team and Senior Leadership Team reports
• Act as department records management representative and SharePoint administrator, providing subject matter expertise in determining appropriate site setup, meta data tagging, permissions, and ensuring alignment with corporate standards, as well as supporting ATIP requests and other access to information inquiries
• Coordinate and support customer service for the department, as well as administer customer service tools and triage inquiries when necessary
• Provide technical support for the Internal Controls and Enterprise Risk Management programs, including running Oracle Risk Management Module (RMM) reports and completing preliminary analysis in alignment with review cycles
• Coordinate ICR Projects and Priorities list, as well as support the development, maintenance, and improvement of executive-level ICR reporting
• First line of communication with areas across the organization to confirm scheduled internal controls and compliance activity progress
• Provide administrative support for department procurement, financial management and budgeting processes

Qualifications and Skills

• Post-secondary Certificate or Diploma in Business Administration, Accounting, Risk Management, or a related field, combined with a minimum of 5 years of administrative experience, preferably supporting a leadership or management role
• Aptitude or interest for working with numerical data, and experience supporting accounting or other financial operations is considered an asset
• Experience supporting projects through research, planning, coordination, and follow-through
• Thorough knowledge of administrative policies, procedures, and best practices
• Strong organizational, time management, and prioritization skills; able to manage multiple competing priorities in a fast-paced environment
• Excellent verbal and written communication, interpersonal, and customer service skills, with the ability to build effective working relationships with a variety of internal and external partners
• Demonstrated professionalism, discretion, and sound judgment when handling confidential and sensitive information
• Advanced proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook), with experience using SharePoint, eScribe, or similar collaboration and meeting management tools

Conditions of Employment

• Submission of a Satisfactory Criminal Record Check  

Who We Are

Strathcona County is a specialized municipality located in the heart of Alberta.  Our vision is to become Canada’s most livable community, where our workplace culture and identity are supported by our people plan and values of integrity, respect, safety, collaboration, and accountability.  

Why Join Strathcona County: (depending on position)

• Competitive salary and comprehensive benefits package, which includes:
  • Extended health and dental coverage    
  • Health and wellness spending account    
  • Life and disability insurance
  • Retirement and pension programs  
  • Earned day off program
  • Employee and family assistance program
• Commitment to employee development, through internal and external training and development opportunities
• Well-being programs and a safety culture focused on physical and psychological health in the workplace

Equivalencies of education and experience may be considered.  

This competition may be used to fill future vacancies for similar positions within the next 6 months.  

Strathcona County is committed to an inclusive, respectful, and equitable workplace that represents the community we serve. We welcome applicants from all backgrounds who can contribute diverse perspectives and experiences.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.