Mechanical Systems Specialist

About the Department of Facilities Management

Mount Royal University’s Facilities Management department is responsible for the planning, development, construction, design, operation, maintenance, safety, security and stewardship of all the buildings, infrastructure, sites and services within Mount Royal's campus community. Through efficient and environmentally sustainable operation, we offer grounds, custodial, building operations, facilities planning, security services and engineering professional services to provide a physical environment that supports and enhances our academic space for students and staff. Our team of professionals are dedicated to providing customer service excellence. Our staff respond to daily service requests and emergency/ priority situations as needed.

About the Role

Reporting to the Manager, Central Plant & Mechanical Systems, the Mechanical Systems Specialist is responsible for maintaining and supporting all aspects of the building mechanical systems including HVAC systems, plumbing systems, fire protection, contractor coordination, mechanical studies, service contracts, preventative maintenance, drawings, project liaison and capital planning. Work is performed under minimal supervision.

This position is a part of the MRSA Collective Bargaining Unit. The normal shift is 7 hours per day, five days per week, Monday to Friday. Overtime may be required, and the incumbent might be expected to be on Standby. Callouts to the campus can be expected during emergencies.

Responsibilities

Mechanical Systems Support

• Acts as in-house subject matter expert pertaining to MRU’s facilities mechanical systems. Main point of contact for all aspects of mechanical support in the facilities operations department;
• Supports staff in the Central Plants HVAC and Mechanical teams including power engineers, plumbers, mechanics and building automation technicians;
• Coordinates all mechanical activities involving contractors/consultants for the facilities operations dept;
• Develops preventative maintenance schedules and creates/maintains drawings as required, or has them developed, for mechanical systems and infrastructure;
• Provides technical and coordination support for all mechanical systems (Plumbing, HVAC, Fire Protection, etc.);
• Ensures a high standard of quality control and customer service for service contracts;
• Ensure spare parts for critical systems and manages Warranties on systems;
• Provides support and direction to facilities operations staff and/or contractors outside of normal working hours in the event of an emergency situation.

Project Support

• Develops technical specifications for tender contracts;
• Develops Design Standards for the Facilities Operations Dept;
• Participates in design reviews of major construction and renovation projects from the Project Planning Dept. The incumbent may also do Project Management for small capital work as required;
• Facilities operations representative for liaising with the Projects department in terms of technical support, Project Closeout, Commissioning, Training, O&M Manuals, CMMS (Archibus) being populated with preventative maintenance schedules, creating service contracts, tracking warranties, ensuring spare parts are ordered, developing standard operating procedures (SOPs) as required, developing operator instructions as required to ensure all support systems and staff are prepared for the turnover of equipment and building systems to the Facilities Operations dept for ownership. 

Administrative Support

• Assist the Director with Capital Planning using the university’s VFA building condition assessment software package to address and update mechanical deficiencies, identify mechanical equipment renewal needs, and track the condition of mechanical systems/infrastructure;
• Assists the Manager and/or Director in making decisions, evaluating, formulating, and making suggestions for the changing of mechanical departmental policies, procedures, and goals;
• Maintains drawings for all mechanical systems and infrastructure;
• Maintains inventory of all mechanical equipment;
• Develops RFP’s, RFQ’s, and regularly participates in the tendering process to create and manage contracted mechanical services for the department as required;
• Obtains feasibility studies, Consultant engineering reports/proposals, cost estimates as required to support the Director/Manager with business cases.

Qualifications

• Diploma in mechanical engineering technology or a skilled trades journeyperson license in a mechanical related field is required with 5-8 years experience
• Engineering technology theory is required to support complex technical building systems
• Working experience with mechanical building systems/operations such as HVAC, plumbing, etc.
• Preventative maintenance programs
• Project management
• Contract administration
• Capital and lifecycle planning
• Knowledgeable in the interpretation and requirements of the ASHRE, NFPA, ABSA, ASME, Fire codes, and Building Code
• Proficient computer skills including software, spreadsheets and databases
• Working knowledge in AutoCAD, Archibus and VFA would be an asset
• Demonstrated experience with maintenance functions and building systems/operations including HVAC, boilers, chillers, refrigeration, pumps, compressors, preventative maintenance, tendering process, service contracts, and capital planning
• Demonstrated experience in the design, operation and maintenance of major building HVAC systems in an industrial, educational or plant environment
• Knowledgeable in the interpretation and requirements of the ASHRE, NFPA, ABSA, ASME, Fire codes, and Building Code
• Ability to plan, coordinate, analyze, execute and document specific administrative and management functions with a sense of the long-term goals of the department
• Demonstrated organizational, problem solving, and decision-making skills
• Demonstrated ability to establish and maintain effective working relationships with diverse constituencies
• Proficient computer skills including software, spreadsheets and databases
• Demonstrated ability to manage projects and develop reports
• Excellent oral, written, and interpersonal communication skills

Closing Date: Open until a suitable candidate is found

A cover letter and resume should be submitted in one .pdf document. Please title your .pdf document as follows: [Last Name], [Requisition Number], [Document Title].pdf (ex. Smith, 4321, CV.pdf).