Medical Education Program Administrator

This position has a term length of 1 year plus 1 day.

Location - This role is hybrid with a mix of remote and in-person work at North Campus Edmonton.

The Department of Surgery has 15 divisions and offers programs in undergraduate, graduate and postgraduate studies. The department also includes many other research groups who contribute to cutting edge advancement in areas such as transplantation, joint preservation and regeneration and surgical simulation technology. Founded in 1922, the department has been a leader in its field, striving to achieve a balance between technology and the human element that defines the art of surgery. The overarching mission of the department is to restore health through surgical intervention, and to remember that patient dignity and comfort are integral to overall health. Further information on the department can be found at www.ualberta/ca/surgery.

The Medical Education Program Administrator will work in the Postgraduate Office of Surgical Education, coordinating a postgraduate residency program under the leadership and direction of the Team Lead & Surgery Program Director. 

This position works both independently and within a team structure to administer the many detailed tasks and projects required of this position. This position requires high levels of communication, organizational and interpersonal skills. Equally important, the individual in this position would have the ability to take initiative, be creative and thrive in a deadline driven environment.

• Primary contact and resource for the residency training program residents & faculty
• Primary contact to liaise with Postgraduate Medical Education Office (PGME), Professional Association of Residents of Alberta (PARA) and the Royal College of Physicians and Surgeons of Canada (RC)
• Responsible for coordination of educational activities and clinical rotation scheduling for residents
• Responsible for program schedules including prepares resident training block schedules, electives, vacation/leaves, and coordination of teaching faculty/preceptors.
• Maintains systems of evaluation processes; including compiling data, collecting and disseminating reports and documents
• Coordinates & attends Residency Program Committee (RPC) and Competence Committee (CC) meetings, prepares agendas, reports and documentation with the Program Director and CC Chair
• Coordinates annual Resident Recruitment through the Canadian Medical Graduate Selection process (CaRMS)
• Coordinates examination processes; schedules, proctors & prepares materials for exams, recruits examiners for oral/simulation-based exams. Collates and tracks exam results
• Primary contact/resource for accreditation process for internal reviews (University of Alberta) and external reviews (Royal College of Physicians and Surgeons of Canada)
• Ensures Royal College accreditation standards are being met in day-to day operation and residency program committee functions
• Maintains residency program websites & communication
• This position includes the requirement to attend after-hours oral exams & minute evening meetings (approximately 12 per year)

Minimum

• Minimum, post-secondary business, office administration certificate or a related field
• Minimum 2 years’ experience in large academic, health care or related organization
• Proficiency with MS Office and Google Applications
• Excellent interpersonal and communication (oral and written) skill including strong ability to demonstrate professionalism, confidentiality and diplomacy
• Strong organization skill, accuracy and attention to detail

Preferred

• 3-5 years’ experience in a medical or academic environment with extensive involvement in post-secondary educational procedures at an administrative level would be ideal
• Experience with Zoom and various virtual platforms an asset
• Knowledge of University of Alberta and University of Alberta Hospital
• Experience with PeopleSoft an asset
• Experience with University of Alberta polices and process and employment legislation (FOIPP, Employments Standards) will be considered an asset

Application Instructions

Click "Apply Now" to submit your resume and cover letter.

This position is subject to all applicable terms and conditions of the collective agreement between the Governors of the University of Alberta and the Non-Academic Staff Association (NASA).

This position offers a comprehensive benefits package.