Operations & Planning Coordinator

Job Information
Job Title: Operations & Planning Coordinator 
Job Requisition ID: 86743
Ministry: Energy and Minerals
Location: Edmonton
Full or Part-Time: Full Time
Hours of Work: 36.25 hours per week
Permanent/Temporary: Permanent
Scope: Open Competition
Closing Date: September 8, 2026
Classification: Program Services 2
Salary: $2,562.61 to $3,361.54 bi-weekly ($66,884 - $87,736/year) 

The Alberta Public Service works to build a stronger province for current and future generations. We make a difference in the lives of Albertans through rewarding and diverse career opportunities.
The Ministry of Energy and Minerals is responsible for sustaining the interests of Albertans through the stewardship and responsible development of energy and mineral resource systems.

The Ministry Services Division provides enterprise-wide support services for the Department of Energy and Minerals and ensures alignment with and adherence to related Government of Alberta policies.
As part of the division, the Business Services branch provides:

• Legislative planning and reporting, 
• Coordination of the department’s policy, legislation and agency governance files,
• Coordination of the red tape reduction initiative for the department,
• Procurement services,
• Corporate strategic initiatives and operations, and
• Facilities, and accommodations services on behalf of the department for both the Edmonton and Calgary offices. 

For more information on the work of our Ministry, please visit: https://www.alberta.ca/energy.aspx

Role Responsibilities

Are you a future leader that is looking for a growth opportunity in the Government of Alberta? Are you a highly organized and proactive professional? Do you thrive in a fast-paced environment where coordination, problem-solving, and relationship building are essential to success? We are seeking a skilled and adaptable professional to join our team in a role that reports directly to the Executive Director and supports strategic priorities, key organizational initiatives, and branch operations.

Reporting to the Executive Director of Business Services, the Operational and Planning Coordinator provides research, analysis, planning, coordination, and reporting support to advance departmental priorities, programs, and policy initiatives. Working under supervision, the incumbent contributes to business planning and reporting, legislative and Cabinet processes, program implementation, performance measurement, and continuous improvement initiatives. The role requires strong organizational and project management skills to coordinate multiple initiatives and support corporate reporting requirements.
This role is ideal for a collaborative and detail-oriented individual who enjoys managing multiple priorities, coordinating projects with tight timelines, supporting executive decision-making, and driving continuous improvement. The successful candidate will work with a wide range of stakeholders, gathering and analyzing information, preparing briefing materials and reports, and ensuring key initiatives stay on track.

The position also provides operational support to the Executive Director's Office and the branch leadership team, including coordinating information requests; supporting recruitment and administrative processes; assisting with contract documentation; maintaining collaboration and information-sharing tools; organizing meetings and briefing materials; and identifying opportunities to improve business processes through technology and innovation, including the use of artificial intelligence.

The successful candidate is an excellent communicator with strong organizational and time management skills, the ability to prioritize competing demands, work independently, solve problems, and meet deadlines. A commitment to collaboration and service excellence is essential, as the role provides critical support to branch operations within an established framework of policies, procedures, and administrative standards.

Some of the responsibilities of this position include, but are not limited to:

• Support branch, division, and departmental planning activities.
• Coordinate information gathering and analysis for strategic plans, business plans, and priority initiatives.
• Contribute to project planning, implementation, monitoring, and reporting activities.
• Prepare and track briefing notes, issue notes, presentations, and background materials.
• Support mandatory legislative planning and reporting requirements.
• Support the development and tracking of performance measures and key indicators.
• Analyze results and prepare reports identifying trends, risks, and opportunities for improvement.
• Maintain records, reporting tools, and project tracking systems.
• Act as the branch's Workplace Administrator for 1GX and support branch management in completing recruitment process in 1GX, expenses, travel and invoicing. 
• Maintain the Executive Director Committee SharePoint site by uploading meeting agendas, meeting materials and adding/removing members. 

Role Responsibility cont.

Areas of knowledge that will support you in this role:

• Strong project coordination and organizational skills, with the ability to manage multiple priorities simultaneously.
• Demonstrated experience tracking deliverables, managing action items, coordinating stakeholders, and supporting complex projects in a fast-paced environment.
• Strong attention to detail and commitment to accuracy, follow-through, and accountability.
• Working knowledge of governmental systems and processes; 
• Financial and human resource policies and processes.
• Strong communication skills, including the ability to clearly convey information, facilitate discussions, and support decision-making.
• Desire to provide a service excellence approach to delivering assistance across the branch and department.

If you enjoy helping teams succeed, excel at coordinating complex work across multiple stakeholders, and are motivated by improving processes and delivering results, we encourage you to apply.

The Job Description is provided for further details on this position. 

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

• Agility: Works in a changing environment and takes initiative to change.
• Build Collaborative Environments: Works with stakeholders and colleagues across the ministry to develop policy options and deliverables.
• Develop Networks: Leverages relationships to build input and perspective.
• Creative Problem Solving: Uses research and analysis to find ways to improve systems. Employs subject matter experts from other areas to solve problems.

Qualifications

Required:

• University graduation in a related field; no experience required; or equivalent as described below.

Equivalency: Directly related education or experience considered on the basis of: 

• 1 year of education for 1 year of experience; or 
• 1 year of experience for 1 year of education.

Assets:

• Ability to prepare accurate reports using excellent written and oral communication skills.
• Proficiency using Microsoft Office applications, including Word, Excel, Outlook, PowerPoint, Copilot and SharePoint, to support analysis, documentation, coordination, and reporting. 
• Familiarity with Adobe Acrobat.
  

 Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. 

Notes

Additional Position Details:

• Term of Employment: Permanent, Full-time position.
• Hours of Work: 36.25 hours per week, Monday to Friday.
• Location: Petroleum Plaza Building North Tower, Edmonton.

Recruitment Process:

• Your cover letter must clearly outline how your experience will align with this role.
• Final candidates will be required to undergo an academic credentials verification.
• Successful candidates will be required to disclose any business or financial interests, including the owning of shares or financial investments in the energy sector, to comply with the Department of Energy & Minerals’ Supplementary Code of Conduct. 
• Any costs associated with obtaining the required documents/checks as noted or interview travel expenses will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in. 

Links and information on what the GoA have to offer to prospective employees.
 

• Working for the Alberta Public Service 
• Public Service Pension Plan (PSPP)
• Alberta Public Service Benefit Information 
• Professional learning and development
• Research Alberta Public Service Careers tool 
• Positive workplace culture and work-life balance.

How To Apply
Applicants are advised to provide information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience, and relevant examples of required competencies.
Candidates are required to apply for a job online. Please see Job Application Resources for information. 
In your resume, please include dates (including months and years) associated with all education and work experience. For example, January 2006 - June 2009 (part-time). This example is provided for illustrative purposes only. Applicants are encouraged to present their information clearly and thoroughly, using a format that best conveys their experience.
It is recommended applicants who have completed post-secondary studies from outside of Canada obtain an evaluation of their credentials from the International Qualifications Assessment Service (IQAS) or from a recognized Canadian Credential Evaluator; please visit the Alliance of Credential Evaluation Services of Canada for more information.
It is recommended that applicants include the assessment certificate from IQAS or any other educational assessment service as part of their application.
Closing Statement
This competition may be used to fill future vacancies, across the Government of Alberta, at the same or lower classification level.
We thank all applicants for their interest. All applications will be reviewed to determine which candidates' qualifications most closely match the advertised requirements. Only individuals selected for interviews will be contacted.
If you require any further information on this job posting or require an accommodation during the recruitment process, please contact Tomasz Gruszka at tomasz.gruszka@gov.ab.ca.