Prospect Research Coordinator (Temporary)

Ready to start your next chapter with NAIT?

At NAIT, we’re passionate about building a team of talented, dedicated professionals who share our commitment to excellence and innovation. Your skills and experience can shape the future of education and make a real impact in our community.

If this opportunity feels like the right fit for you, we encourage you to apply and join us in creating a brighter future – together.

Important Application Deadline Notice

Applications must be submitted by 11:59pm MST on the day before the posting end date shown above, as Workday automatically closes postings at that time.

Internal NAIT Employees

Current NAIT employees are welcome to apply for this opportunity. To be considered, please submit your application through the NAIT Jobs Hub rather than the external career site.

About the Opportunity

Please Note: This is a temporary position ending on or before November 30, 2028 with the possibility of extension.

NAIT’s Department of Advancement and Alumni Relations is seeking a Prospect Research Coordinator to join our team in a two-year temporary position, with the possibility of extension. This is an exciting time of growth and opportunity for Advancement, as NAIT is currently in the silent phase of a comprehensive fundraising campaign. Additional prospect development capacity is essential to building and managing the pipeline required to achieve our fundraising goals.

Reporting to the Development Manager, the Prospect Research Coordinator provides research, analysis and portfolio and pipeline support to inform fundraising strategy and decision-making. The position works closely with fundraisers and Advancement leadership to identify and qualify prospective donors, provide strategic prospect intelligence, support due diligence, and help ensure fundraiser portfolios and the broader prospect pipeline are positioned to support campaign and institutional priorities.

The successful candidate will bring strong research, analytical, writing and organizational skills, along with sound judgment and the ability to synthesize information from a variety of sources. This role requires someone who can work independently, manage competing priorities, build strong internal relationships and translate research and data into clear, actionable insights.

The Prospect Research Coordinator serves as a key resource within Advancement and Alumni Relations, supporting prospect identification, qualification, research, due diligence, portfolio management and pipeline development.

The position conducts research on individuals, corporations and foundations; prepares prospect profiles, briefing notes and other research products; and analyzes information related to philanthropic capacity, affinity, relationships and giving potential. The Coordinator also supports the ongoing management of fundraiser portfolios and the overall fundraising pipeline by identifying gaps and opportunities, monitoring prospect movement and supporting assignment and qualification processes.

Working collaboratively with fundraisers, Advancement leadership and colleagues across the department, the Coordinator brings together information from internal and external sources to support evidence-informed fundraising strategies and campaign priorities.

Key Responsibilities

• Identify, research and qualify prospective individual, corporate and foundation donors using internal and external information sources.
• Prepare clear, concise and strategic prospect profiles, briefing notes, research summaries and other research products for fundraisers and leadership.
• Assess philanthropic capacity, affinity, relationships and giving potential to support prospect strategy and qualification.
• Conduct due diligence and reputational research to support informed decision-making related to prospective donors, significant gifts, naming opportunities and other institutional relationships.
• Respond to ad hoc research requests, including corporate, foundation, industry, sector and stakeholder research.
• Support campaign prospect identification and qualification, with particular attention to gaps at priority gift levels and areas of institutional need.
• Work with fundraisers to review portfolio composition, activity and priorities and identify opportunities to strengthen portfolios.
• Monitor the overall prospect pipeline and identify unassigned, under-managed, inactive or stalled prospects requiring further research, qualification or reassignment.
• Support prospect assignment and reassignment processes and maintain accurate prospect, portfolio and proposal information in Ascend.
• Analyze portfolio and pipeline information and prepare reports, lists and other materials to support Development leadership and fundraising planning.
• Support the development and maintenance of campaign pipeline tools, including gift tables and analysis of prospects at key campaign gift levels.
• Conduct benchmarking and other strategic research to support Advancement priorities and institutional decision-making.
• Develop and maintain research processes, procedures, templates and documentation and identify opportunities for continuous improvement.
• Collaborate with colleagues across Advancement and Alumni Relations to support strong data quality and consistent prospect development practices.

Skills & Abilities

• Strong research, analytical and critical-thinking skills, including the ability to assess the credibility, relevance and strategic significance of information.
• Excellent written and verbal communication skills, including strong technical writing skills, with the ability to synthesize complex information into clear and concise research products.
• Sound judgment and discretion when working with confidential, sensitive or reputational information.
• Strong attention to detail and commitment to accuracy.
• Knowledge of research methodologies, internet search strategies, electronic databases and online research tools.
• Strong organizational and time-management skills, with the ability to manage multiple priorities and respond to changing needs.
• Ability to analyze data and identify trends, gaps and opportunities within prospect portfolios and fundraising pipelines.
• Ability to initiate, develop and maintain effective professional relationships and work collaboratively with fundraisers, leadership and other internal stakeholders.
• Ability to work independently, exercise initiative and make evidence-informed recommendations.
• Proficiency with Microsoft Office applications, particularly Word and Excel.
• Experience working with a fundraising CRM or comparable constituent relationships management database is required. Experience with Salesforce is considered an asset.
• Demonstrated knowledge of fundraising, advancement, prospect development practices is required. Experience in a post-secondary environment is considered an asset.

Qualifications

• A post-secondary diploma in a related field is required; a degree is considered an asset.
• Three to five years of related experience in prospect research, prospect development, fundraising or advancement research, market research, or a related field with demonstrated application to fundraising and philanthropic activities.
• An equivalent combination of education and experience may be considered.

Applicants with education credentials earned outside of Canada should have their credentials evaluated by World Education Services (WES), International Qualifications Assessment Service (IQAS) or the Comparative Education Services (CES).

Classification – Coordinator I

This position is covered by the Alberta Union of Provincial Employees (AUPE) Collective Agreement.

Remuneration

Refer to salary range noted on this posting, plus a comprehensive benefits package.

Note: Remuneration for part-time positions will be pro-rated based on FTE (full-time equivalent).

The compensation range for this job posting is : $67,746.44 - $90,789.29

NAIT is committed to a transparent, fair, and human-centered hiring experience. All candidates are assessed directly by our recruitment and hiring teams.

Please submit a resume and cover letter to be considered for this opportunity.

About NAIT

We are known as one of Alberta’s top employers. Being part of a community that makes a difference in the lives of students, staff, industry clients and partners, NAIT’s culture reflects our shared values of respect, collaboration, celebration, creativity, and accountability.

People are what make NAIT great, and we prioritize the employee experience. For eligible positions, we offer benefits and unique perks focusing on health and wellness, work-life balance, recognition, and professional and personal growth. In addition to excellent vacation time, eligible employees receive paid time off between Christmas and New Year’s.

NAIT supports a flexible work environment, enabling staff to request approval for on-campus, off-site, or hybrid work arrangements based on the nature of the role. Please note that remote positions require employees to reside within Canada.

NAIT is committed to fostering a safe environment that supports equity and cultivates inclusion through our Centre for Community and Belonging (CCB) and our Equity, Diversity, and Inclusion Strategy. We are a proud partner of the Canadian Centre for Diversity and Inclusion. While we encourage all qualified applicants to apply, only those being considered will be contacted. If you require any assistance or accommodations, please connect with us at careers@nait.ca.