Rental Coordinator

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Oxford Builders Supplies Inc. joined the EllisDon Group as our full-service equipment and maintenance division. We are a full-service equipment and maintenance supplier, providing a broad range of new and used equipment to the construction industry. Tower cranes, construction hoists, scaffolding, safety fence, concrete formwork, architectural specialties along with numerous other construction necessities. Oxford Builders Supplies is committed to providing the industry with the best quality equipment and excellent service.
Since the formation of Oxford Builders Supplies in 1960, it has been our goal to provide exceptional customer service and low prices on safe and reliable equipment to the construction industry. But not only do we offer great new and used equipment, our skilled personnel are highly trained and very dedicated to providing you with the tools needed to satisfy all your job requirements. In addition, our staff can quickly and efficiently train your employees to use our equipment. But not only do we offer great new and used equipment, our skilled personnel are highly trained and very dedicated to providing you with the tools needed to satisfy all your job requirements. In addition, our staff can quickly and efficiently train your employees to use our equipment.

In case you’re curious, here’s what the industry thinks of us and some of the impacts we've made to the communities we work in and our latest Impact Report, highlighting how we're putting our values into practice in areas such as the climate & environment, inclusive diversity, indigenous relations, and health and safety.

You as a Rental Coordinator will

• Handle all logistics ensuring that you work with the Calgary divisions as deliveries and pickups may overlap.
• Utilize transportation management systems to schedule and track shipments 
• Communicate effectively with drivers, customers, and internal teams.
• Compile and complete paperwork for shipments, including delivery tickets, bills of lading, and any other documentation.
• Create all rental contracts, invoices, credits, returns and work orders.
• Provide timely invoice backup for AP Invoices, including working with Vendor partners to ensure accuracy 
• Create purchase orders as needed.
• Inputting information and accurately entering data using Excel and other company software.
• Collecting customer credit applications, insurances and documents and submitting to accounting.
• Assist in managing inventory - ensuring they have part numbers or bulk asset numbers.
• Assist in ensuring all equipment work orders are completed and entered into company software.
• Proofread work for errors and make appropriate corrections as needed
• Communicating with suppliers and other departments regarding shipments.
• Ensuring the smooth and efficient flow of goods through the shipping and receiving process.
• Prioritize workflow in a high-volume department to ensure deadlines are met.
• Adhering to safety procedures, including the use of PPE and safe handling of materials.
• Actively support and engage with project coordinators to ensure timely responses and deliveries.
• Support EllisDon's major and mega projects by coordinating equipment rentals, deliveries, pickups, and logistics 
• Travel periodically to project sites and branch locations as required to support project operations 

Is this the right role for you?

• You have two to four years of logistics experience.
• Strong customer service and professional phone etiquette.
• Excellent verbal and written communication skills and the ability to always maintain a professional demeanor with fellow colleagues, clients, service providers and suppliers.
• A diploma or post-secondary education in Logistics or a related field is considered an asset.
• Work requires very light physical exertion and very limited visual and/or auditory concentration, manual dexterity and/or strain
• A valid driver's license and the ability to travel to project sites and operational locations as required is required.

EllisDon is proud to provide this unique career opportunity that provides continuous learning, opportunity for growth, and a competitive compensation package within an environment that is committed to inclusion and respects diversity.
Go ahead and be yourself. We'll pay you for it!
We are an equal opportunity employer. We welcome people of any age, culture, subculture, gender identity or expression, sexual orientation, nationality, ethnicity, race, size, mental or physical status, veteran status, religion, language, political opinion, working-style preference, family status, education, and socio-economic status. The EllisDon core values of Integrity and Mutual Respect welcomes everyone, at work and in the community, and our value of Mutual Accountability, means that we all have a role to play. As an EllisDon employee, this will ultimately be your commitment to Inclusive Diversity.
Accommodation for Applicants with disabilities will be made during the recruitment process when requested.
We are committed to providing a positive candidate experience and ensuring timely updates are provided to all candidates. If you haven’t already, be sure to create a profile on our Careers page to remain up to date on the status of your application and learn about new career opportunities as they arise.

EllisDon uses AI tools to assist in screening and assessing applicants for this position.