Senior Facility Assistant

About us 

Worley is a global company of energy, chemicals and resources experts headquartered in Australia. We partner with our customers to deliver projects and create value across the life of their assets. We specialize in consulting, engineering, procurement and construction across the project lifecycle, with services extending through to operations and decommissioning. Leveraging extensive experience and AI-enabled delivery, we support customers in navigating complexity as they meet today's needs and transition to more sustainable solutions. 

Purpose:
We are currently recruiting for a Senior Facility Assistant in joining an experienced Facilities team with over 50 years of combined workplace operations expertise. This is a full-time position based in Calgary, Alberta.

This role will require the ability to maintain flexibility and thrive in a fast-paced environment with changing priorities, proficient use of data entry / retrieval and perform physical work activities with minimal supervision.

The successful candidate will be required to perform hands-on workplace, and facilities support activities such as assisting with office moves, furniture rearrangements, workstations and space planning when relocating staff personnel throughout the office, as well as assisting with a variety of administrative and general facilities responsibilities as required. to support the team's day-to-day functions including, but not limited to the following. 

Responsibilities

• Travel between the two Calgary office locations (approximate 4-minute drive apart), based on business needs and daily operational requirements, to complete assigned tasks and ensure on-site support.
• Coordinate and follow up on repairs, maintenance requests and service calls.
• Support office furniture and ergonomic equipment requests, including desk chair replacements and installation &/or removal of sit-stand workstations in collaboration with the Health and Safety team.
• Meeting / conference room setups and general office preparation for staff and client events.
• Assist with receiving and coordinating deliveries, shipments and courier services.
• Conduct regular office floor, common area &/or parking area walks to identify potential office safety hazards, maintenance issues and housekeeping concerns to maintain a safe, healthy and clean work environment for all staff.
• Update and install nameplates, clean whiteboards, and ensure shared workspace remains presentable and functional.
• Assist with ordering and maintenance of office and PPE supplies.
• Assist with access cards and parking allocations.
• Maintain accurate records and documentation of office asset inventory.
• Support office projects, events and company – workplace initiatives. 
• Support kitchen upkeep and maintenance, ensuring common areas remain clean, organized, and fully stocked. Load and unload dishwashers and kitchen supplies as needed.
• Assist with the distribution of fruit, snacks, and other employee amenities to office kitchens.
• Restock printer / copier stations with paper and other office supplies.
• Manage and distribute desk keys for employees, including key retrieval and inventory tracking.
• Provide additional team support to ensure adequate Facilities and reception coverage during scheduled vacations &/or unforeseen personal absences of existing team members.

What you will bring:
Technical and Industry Experience:

• Valid Class 5 driver’s license and reliable transportation with ability to travel independent between Calgary office locations throughout the workday.
• Basic computer skills, including Microsoft Office.
• Strong organizational and time-management skills (ability to prioritize multiple requests).
• Strong customer service orientation with a proactive approach to supporting employees and visitors.
• Ability to identify issues, exercise sound judgment, and proactively resolve workplace operational concerns.
• Excellent communication and interpersonal skills / ability to work independently while also being part of a strong and close-knit team, work professionally with Worley staff, visitors, vendors and property management.
• Ability to perform physical work activities, including lifting up to 50 lbs, bending, reaching, climbing step stools/ladders, moving office furniture and equipment, and standing/walking for extended periods.
• May be required to occasionally work outside of normal working hours.

Education – Qualifications, Accreditation, Training

Required

• Secondary school education &/or equivalent of 2+ years relevant work experience in property management, facilities, office services, customer service or a related field is an asset.

Moving forward together

We want our people to be energized and empowered to drive sustainable impact. So, our focus is on a values-inspired culture that unlocks brilliance through belonging, connection and innovation. We're building a diverse, inclusive and respectful workplace. Creating a space where everyone feels they belong, can be themselves, and are heard.

And we're not just talking about it; we're doing it. We're reskilling our people, leveraging transferable skills, and supporting the transition of our workforce to become experts in today's low carbon energy infrastructure and technology. Whatever your ambition, there's a path for you here.

And there's no barrier to your potential career success. Join us to broaden your horizons, explore diverse opportunities, and be part of delivering sustainable change.