Sentence Administrator

Job Information
Job Title: Sentence Administrator 
Job Requisition ID: 85535
Ministry: Public Safety and Emergency Services
Location: Calgary Young Offenders Centre and Adult Female Annex
Full or Part-Time: Full Time
Hours of Work: 36.25 hours per week
Permanent/Temporary/Wage: Permanent
Scope: Open Competition
Closing Date: August 27, 2026
Classification: Administrative Support 5
Salary: $2,192.15 to 2,773.77 bi-weekly ($57,215 - $72,395/year)

The Ministry of Public Safety and Emergency Services has significant oversight and involvement in the public security and emergency services through its various divisions and operations. The department is responsible for the administration of law enforcement, correctional services, policing and police oversight and public safety. The Ministry supports crime prevention and restorative justice programs, as well as programs and services to support victims of crime, including those affected by domestic violence and human trafficking. The Ministry also coordinates large scale emergency and disaster prevention, mitigation, preparedness, response and recovery programs and initiatives.
For further information, visit the ministry website at: https://www.alberta.ca/minister-of-public-safety-and-emergency-services.aspx
For more information on Correctional Services, please visit: https://www.alberta.ca/correctional-services.aspx

Role Responsibilities

Are you interested in applying your strong analytical and administrative skills in a fast-paced correctional environment?
Reporting to the Sentence Administration Supervisor or Chief Sentence Administrator, this position is responsible for the administration of orders made by the court, calculation of sentences, the appearance of inmates in court as ordered and to ensure that the detention of the accused is lawful. This is accomplished by comprehending and correctly interpreting often complex legal documents and other information received from courts, police and judicial stakeholders.
You must maintain a high level of knowledge to incorporate the many policy and legal rules associated with calculating sentences and must accumulate information from the JOIN (Justice on-line Information Network) system and CPIC (Canadian Police Information Centre) system to determine detention and release eligibility. Together with information gathered from legal documents as well as these systems and in conjunction with a high level of working knowledge, you must administer dispositions to carry out the intention of the court.
In addition to the above outlined duties, the successful candidate will be responsible for:
•Maintaining offender warrant files
•Comprehending and correctly interpreting legal documents
•Preparing, managing, and updating inmate legal files
•Complex sentence calculations, including Conditional Sentence Orders 
•Interpreting complex legal documents and dispositions prepared by the court to ensure lawful detention or release of an accused.
•Liaising with Sheriffs and Court stakeholders to coordinate the transportation of inmates to their court dates.
•Assisting internal and external stakeholders while applying the Freedom of Information and Protection (FOIP) Act
•Data entry within ORCA
•General administrative responsibilities

Please click on this link to view the job description for this position. 

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.
This link will assist you with understanding competencies:
https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf.
•Agility: Ability to prioritize competing workload pressures in an effective manner and contribute to the organizational goals.
•Drive for Results: Sets and accomplishes goals and priorities in order to deliver outcomes consistent with departmental objectives and directives.
•Building Collaborative Environment: Ability to work cooperatively and collaboratively with a variety of teams within the workplace, community and other Government ministries/agencies to meet client and ministry goals and objectives.
•Develop Networks: Ability to interact positively, build relationships and work effectively with others.

Qualifications

High School Diploma plus three (3) years of Sentence Administration related experience which includes administrative work, data entry, and/or legal administration.
Preference will be given to those with post-secondary education in a related field (Criminal Justice, Legal Administration, Sociology, etc.) and to those who have work experience in a related environment (correctional centre, criminal law office, etc.).
Equivalency:
Directly related education or experience will be considered on the basis of:
•1 years of education for 1 year of experience; or
•1 year of experience for 1 year education
Assets:
•Post-secondary education in Criminal Justice or Legal Administration
•Working experience providing criminal law administration assistance.
•Experience working, reading, and interpreting legal documents.
•Working experience with Government systems such as JOIN, ORCA, or CPIC
Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards.

Notes

This posting will be used to fill one permanent full-time position.
Location: Calgary Young Offender Centre and Adult Female Annex – 12626 85 Street NW, Calgary.

You will be required to attend a 3-week training program in Edmonton. Accomodations are provided.
Hours of Work: 36.25 hours per week, Monday to Friday but alternating between day and afternoon/evening shift.
Final candidates will be required to provide a Fingerprint Based Criminal Record Check and Vulnerable Sector Check. Any associated costs will be your responsibility and you are only required to provide this check if requested. We cannot accept on-line Criminal Record Checks, from a non-Policing Agency.
Public transportation to the Centre is limited and the successful candidate is required to have access to reliable transportation. Parking is available.
Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate.

How To Apply
Applicants are advised to provide information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience, and relevant examples of required competencies.
Candidates are required to apply for a job online. Please see Job Application Resources for information. 
In your resume, please include dates (including months and years) associated with all education and work experience. For example, January 2006 - June 2009 (part-time). This example is provided for illustrative purposes only. Applicants are encouraged to present their information clearly and thoroughly, using a format that best conveys their experience.
It is recommended applicants who have completed post-secondary studies from outside of Canada obtain an evaluation of their credentials from the International Qualifications Assessment Service (IQAS) or from a recognized Canadian Credential Evaluator; please visit the Alliance of Credential Evaluation Services of Canada for more information.
It is recommended that applicants include the assessment certificate from IQAS or any other educational assessment service as part of their application.
Closing Statement
This competition may be used to fill future vacancies, across the Government of Alberta, at the same or lower classification level.
We thank all applicants for their interest. All applications will be reviewed to determine which candidates' qualifications most closely match the advertised requirements. Only individuals selected for interviews will be contacted.
If you require any further information on this job posting or require an accommodation during the recruitment process, please contact Tetyana Adamyk at Tetyana.Adamyk@gov.ab.ca.