Talent Acquisition Coordinator

This competition is open to all applicants however; internal candidates and applicants who were former employees of the University of Alberta will be given priority consideration before external candidates. Please log in to verify your internal candidate status.

Location - This role is hybrid with a mix of remote and in-person. Work primarily takes place at Enterprise Square, Edmonton.

Working as a Talent Acquisition Coordinator

Our HR Services department is seeking a collaborative, detail-oriented Talent Acquisition Coordinator to join our Talent Acquisition, Immigration, and Records team. This role is an excellent opportunity for you to hone your professional skills to support the full recruitment lifecycle. You will act as a key contributor in ensuring efficient, compliant, and client-focused recruitment services. In this position, you will develop deep expertise in recruitment systems, data integrity, and stakeholder relations, while directly contributing to the university’s ability to attract and hire exceptional talent.

Why Join Our Team?

We are committed to your growth and  professional evolution. By joining our team, you will move beyond basic administration to gain a comprehensive understanding of the university’s talent lifecycle.
You will gain mentorship opportunities supported by an experienced team of Recruiters and Immigration Consultants, dedicated to knowledge exchange, providing you with the guidance needed to successfully apply recruitment policy and best practices.

Your work directly contributes to the university’s ability to attract top-tier talent, offering you insight into faculty and departmental hiring needs across the organization through your recruitment service support and contributions to continuous improvement initiatives and software enhancements.

Work within an integrated shared services environment where your feedback on process improvement is valued, and your contribution to team goals is recognized. Develop valuable working relationships that allow for exposure opportunities and meaningful project contributions.

• Provide end-to-end administrative coordination, from requisition intake to offer generation, ensuring seamless hand-offs and consistent compliance with collective agreements.
• Act as the primary point of contact for the Staff Service Centre, the TAIR team and hiring committees; proactively guide stakeholders on recruitment policy, advertising best practices, ticket inquiry triage and posting timelines.
• Develop and curate job postings that reflect university branding and inclusive hiring standards, ensuring external reach aligns with our recruitment procedures and program requirements to attract top talent.
• Work with hiring managers and HR Partners, to verify recruitment services and posting requests, confirm hiring approvals, and provide guidance on best practices for posting and advertising options in alignment with recruitment goals.
• Maintain high-level accuracy in Oracle Recruiting Cloud (ORC), documentation verification and retention, ensuring data integrity for metrics, reporting and hiring process compliance requirements.
• Facilitate interview logistics, including scheduling and preparation of materials, while providing timely and professional support to internal and external stakeholders.
• Contribute to process refinements and system improvements, identifying opportunities to streamline workflows to reduce friction and improve the candidate and hiring manager experience.

• A certificate in Human Resources or related field 
• Minimum 1 year of experience in a Human Resources and/or recruitment specialization (e.g. Recruitment, Talent Acquisition, Staffing Agency, etc) is required, additional experience will be seen as an asset. Direct experience working in Applicant Tracking Systems (ATS) is strongly desired.
• Proven ability to learn complex business processes, interpret policies, and apply them consistently.
• Demonstrated ability to manage high-volume tasks with strong attention to detail including advanced skills working in spreadsheets and trackers.
• Excellent written and verbal communication skills, with the ability to maintain confidentiality and engage effectively with a diverse, multicultural university community.
• Strong ability to prioritize tasks, manage competing deadlines, and work effectively both independently and within an integrated service team.
• Proficiency in Google Suite, Adobe, Oracle, and an aptitude for learning new computer applications and enterprise systems.
• A strong understanding of relevant Canadian legislation, collective agreements, and HR handbooks including experience in large, complex, unionized environments is an asset.
• French language proficiency (reading/writing/speaking) is considered a strong asset but not required to be successful in this role.

Application Instructions

Click "Apply Now" to submit your resume and cover letter.

This position is subject to all applicable terms and conditions of the collective agreement between the Governors of the University of Alberta and the Non-Academic Staff Association (NASA).

This position offers a comprehensive benefits package.