Academic Aide

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Job Description

About Bow Valley College

For 60 years, Calgary’s college has grown to prepare 14,000 students annually for meaningful careers in health care, social services, business, technology, and creative industries. Every program has a Work Integrated Learning requirement, ensuring students contribute to the workplace before they graduate. With a strong focus on advanced simulation training and Alberta’s evolving needs, Bow Valley College’s new Health Care Centre of Excellence is working to expand space and programs, aimed at graduating four-times as many health professionals annually by 2036.

Proudly recognized as one of Canada’s Top 50 Research Colleges, we combine innovative learning with hands-on experience. Home to Alberta’s only major e-sports arena and a state-of-the-art digital production hub. Learn more about the opportunities Bow Valley College creates for students, Calgary, and Alberta at bowvalleycollege.ca.

Position Summary

The Academic Aide plays an important role in supporting students with disabilities in achieving their academic goals and maximizing their learning experience. Reporting to the Manager, Accessibility and Conduct, this position provides individualized, non-tutoring academic support in a variety of settings, including classrooms, exams and independent course work.

As an Academic Aide, you may support an assigned student as a reader, scribe, note taker or invigilator. You will work closely with students while maintaining professionalism, confidentiality, respect and appropriate boundaries, using good judgment to determine when questions or concerns should be referred to other College resources.

What You'll Be Doing

Academic Support: Provide direct academic support to assigned students during and after class, helping them access course content and complete course requirements. This may include:

• Taking notes from lectures and presentations for students who have difficulty producing written materials.

• Reading information or writing exam responses exactly as dictated by the student.

• Supporting students in understanding instructions and completing assignments without providing tutoring services.

• Using current technologies and tools identified by the student to support their academic participation.

• Establishing appropriate responses to student-initiated interactions and recognizing when a matter should be escalated or referred to another resource.

• Promoting an inclusive and respectful atmosphere for adult learners.

• Participating in Academic Aide meetings as required to gain and share relevant information.

Accommodated Testing: Provide invigilation services for students receiving test accommodations, ensuring exams are administered appropriately and securely. Responsibilities include:

• Invigilating both computer-based and paper-based examinations.

• Maintaining test security and following established testing procedures.

• Logging students into password-protected computer-based tests.

• Collecting completed examinations and returning them to the appropriate College personnel.

• Interacting professionally with students, faculty and staff.

• Responding appropriately and professionally to challenging situations, including situations involving suspected academic misconduct.

Alternative Format & Material Preparation: Support students by preparing and organizing academic materials in formats that meet their accessibility needs. This includes preparing alternate-format materials for use with assistive technology, assembling materials for academic projects, and checking completed materials for quality and accuracy. You will ensure materials are prepared and distributed in a timely manner while maintaining accurate records of alternate-format preparation.

You may also perform other related duties within the department as required.

What Sets You Apart

You are a supportive, respectful and dependable individual who understands the importance of creating an inclusive learning environment. You demonstrate patience, professionalism and sound judgment when working directly with students and are comfortable recognizing when a situation requires additional support or referral.

You bring strong attention to detail and the ability to follow instructions accurately, particularly when taking notes, transcribing dictated responses, preparing alternate-format materials or administering examinations. You are comfortable using technology and adapting to the tools and formats required to support individual students.

You communicate professionally with students, faculty and staff and can remain calm and respectful when handling sensitive or challenging situations. Above all, you approach your work with discretion, respect for adult learners and a commitment to providing reliable academic support.

Qualifications

Minimum

• Diploma (post-secondary) in a related field

• 2 years of related experience

• Ability to work independently, applying critical thinking skills and problem solving

• Able to read, speak and write English fluently

• Ability to produce clear, legible and succinct notes from lectures

• An equivalent combination of directly related education and experience may be considered

Preferred

• Training or experience in working with persons with disabilities is preferred

• Knowledge of disability related barriers faced by adult students

• Demonstrated organizational skills and initiative

• Knowledge of adaptive technology is an asset

• Ability to demonstrate appropriate responses to student-initiated interactions

• Ability to utilize current technologies required by the student

• Knowledge of Microsoft Word

• Strong interpersonal skills and communication skills appropriate for working with adult students

Compensation: $25.55 - $31.13

Closing Date: Until a suitable candidate is found.

This opening is a casual (AUPE) position. Please note all successful candidates will be required to provide copies of government issued identification and proof of educational qualifications upon hire and may be required to provide an enhanced police information check. If your education was received internationally, we will require you to provide an international education assessment through IQAS, WES, or one of the other nationally designated organizations upon hire.

Union :

AUPE

Diversity and Inclusion Commitment
Bow Valley College is strongly committed to fostering diversity and inclusion within our community. We welcome applications from qualified candidates who would contribute to the further diversification of our employees including, but not limited to, visible minorities, Indigenous peoples, persons with disabilities and persons of any sexual orientation or gender identity.