Calgary Police Service - Administrative Assistant - Access & Privacy

If you are committed to public service, enjoy collaborating with others, share our values and have a desire to learn and grow, join

The City of Calgary. City employees deliver the services, run the programs and operate the facilities which make a difference in our community. We support work-life balance, promote physical and psychological safety, and offer competitive wages, pensions, and benefits. Together we make Calgary a great place to make a living, a great place to make a life. The City is committed to fostering a respectful, inclusive and equitable workplace which is representative of the community we serve. We welcome those who have demonstrated a commitment to upholding the values of equity, diversity, inclusion, anti-racism and reconciliation. Applications are encouraged from members of groups that are historically disadvantaged and underrepresented. Accommodations are available during the hiring process, upon request. 

As the Access & Privacy Administrative Assistant, you will support all members the Access and Privacy Section with general administrative duties and with the day-to-day operations to ensure that all requests are processed in a timely manner. The Access & Privacy Section is a high volume fast paced environment that must adhere to legislated timeframes. Specific duties include:

• Perform general administrative duties including data entry, creating/modifying reports, scheduling meetings and records retention.
• Manage records and receipts, monitor emails, process payments and assist with internal and public calls ensuring all inquiries are properly distributed.
• Collect, distribute, and return evidence collected from records and the evidence and property unit.
• Liaise with Access & Privacy team on requests, additionally, review incoming request to ensure applicants have provided the necessary items.
• Review and prepare request folders as per the retention schedule.

Working Conditions: There may be exposure to graphic materials and subjects in this position.

Qualifications 

• A certificate equivalent to 1 year of full-time study in Business Administration, Office Administration, Legal Administration, Information Management, or a related field, with at least 5 years of related experience; OR
• A 2-year diploma in Business Administration, Office Administration, Legal Administration, Information Management, or a related field, a related field and a minimum of 3 years of related experience.
• Intermediate proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and experience working with databases, electronic records management systems and document management applications.
• Preference will be given to applicants with previous experience in a law enforcement, legal, court, regulatory, or public-sector environment.
• Knowledge of the Access to Information Act (ATIA), Protection of Privacy Act (POPA), records management practices, or privacy legislation is considered an asset.
• Success in this position requires emotional intelligence; creating and sustaining safe, respectful and inclusive workplaces; promoting supportive, balanced and professional accountability; building and maintaining relationships; developing self and others; striving for results.

 Pre-employment Requirements 

• An enhanced security clearance will be conducted.
• Successful applicants must provide proof of qualifications. Education obtained from out of country must have or be able to obtain, an Education Credential Assessment (ECA) for confirmation of equivalent credentials.

Position and Pay Information

Business Unit: Calgary Police Services

Union: CUPE Local 38 

Position Type: 1 Permanent

Compensation: Pay Grade 7 $36.60 - 48.97 per hour

Hours of work: Standard 35 hour work week.

Days of work: This position works a 5 day work week with 1 day off in a 3 week cycle.

Location: 5111 47 Street N.E.

Audience: Internal/External

Apply By: September 3, 2026

Job ID: 315201