Executive Assistant, Major Projects

Ready to start your next chapter with NAIT?

At NAIT, we’re passionate about building a team of talented, dedicated professionals who share our commitment to excellence and innovation. Your skills and experience can shape the future of education and make a real impact in our community.

If this opportunity feels like the right fit for you, we encourage you to apply and join us in creating a brighter future – together.

Important Application Deadline Notice

Please note that Workday closes job postings at 11:59pm MST on the day before the posting end date listed above.

To ensure your application is received, submit no later than 11:59pm MST the day prior to the posting end date.

Internal NAIT Employees

Current NAIT employees are welcome to apply for this opportunity. To be considered, please submit your application through the NAIT Jobs Hub rather than the external career site.

Summary

NAIT is currently seeking a highly skilled Executive Assistant to support our Vice President, Major Projects. The ideal candidate will be detail-oriented, organized, and possess excellent communication skills, thriving in a dynamic, fast-paced environment. 

The Executive Assistant will be expected to uphold the highest ethical standards in a professional manner in all interactions and responsibilities.

Key Responsibilities

• Manage and maintain the Vice President's calendar, scheduling appointments and meetings efficiently
• Answer phone calls and respond to emails, and direct them appropriately
• Organize and prioritize incoming requests and correspondence
• Prepare reports, presentations, and other documents as needed
• Coordinate logistics for meetings, conferences, and events, including travel arrangements and accommodations
• Support other team members with meeting scheduling, agenda scheduling and meeting minutes and other administrative duties as required
• Maintain confidential and sensitive information with the utmost discretion and integrity
• Work effectively with various teams and external stakeholders to support organizational goals
• Provide project administration support and coordination

Skills & Abilities

• Effective Communication: Strong written and verbal communication skills are essential for liaising with internal and external stakeholders
• Planning and Prioritization: Ability to plan, prioritize, and adjust workloads to meet organizational demands
• Accountability: Holds self and others accountable to meet commitments, following up with stakeholders when needed
• Results-driven: Demonstrates the ability to achieve goals with exceptional quality and organization in a fast-paced environment
• Attention to Detail: Must be detail-oriented and meticulous in their work. Must be able to handle large volumes of information accurately and without error and ensure that all tasks are completed to the highest standard
• Manages Complexity: Can navigate complex information and find creative solutions to daily challenges
• Confidentiality: Maintains confidentiality with sensitive information and handles it appropriately with discretion

Qualifications

• Related post-secondary certificate or diploma
• Minimum of 5 years of experience as an Executive Assistant or in a similar role
• Candidates with less experience are encouraged to apply
• Must be proficient in the use of technology, including Microsoft Office, email, and other relevant software. experience with MS Project and enterprise accounting software a definite asset
• Equivalencies will be considered

Applicants with education credentials earned outside of Canada should have their credentials evaluated by World Education Services (WES), International Qualifications Assessment Service (IQAS) or the Comparative Education Services (CES).

Remuneration: Refer to salary range noted on posting, plus a comprehensive benefits package.

The compensation range for this job posting is : $59,442.07 - $78,758.85

NAIT is committed to a transparent, fair, and human-centered hiring experience. All candidates are assessed directly by our recruitment and hiring teams.

About NAIT

We are known as one of Alberta’s top employers. Being part of a community that makes a difference in the lives of students, staff, industry clients and partners, NAIT’s culture reflects our shared values of respect, collaboration, celebration, creativity, and accountability.

People are what make NAIT great, and we prioritize the employee experience. For eligible positions, we offer benefits and unique perks focusing on health and wellness, work-life balance, recognition, and professional and personal growth. In addition to excellent vacation time, eligible employees receive paid time off between Christmas and New Year’s.

NAIT supports a flexible work environment, enabling staff to request approval for on-campus, off-site, or hybrid work arrangements based on the nature of the role. Please note that remote positions require employees to reside within Canada.

NAIT is committed to fostering a safe environment that supports equity and cultivates inclusion through our Centre for Community and Belonging (CCB) and our Equity, Diversity, and Inclusion Strategy. We are a proud partner of the Canadian Centre for Diversity and Inclusion. While we encourage all qualified applicants to apply, only those being considered will be contacted. If you require any assistance or accommodations, please connect with us at careers@nait.ca.

Please submit a resume and cover letter to be considered for this opportunity.