International Projects Coordinator

SAIT’s

International Centre leads SAIT’s global strategy—building international partnerships, fostering international experiences, and attracting and supporting learners as they study and collaborate across borders. Join a team shaping SAIT’s global connections and empowering learners to thrive in an increasingly interconnected world. 
The Opportunity   Job classification: P2043 - Project Coordinator Salary range: $75,000 - $78,000 Placement within the range is typically based upon a review of skills, experience, and internal equity.  Hours per week: 37.5 Paid leave: 4 Weeks Vacation / 14 Flex Days per year Position End Date: November 5, 2027 with possibility of extension  Deadline to apply: 4:00PM, August 31, 2026   The position will report to/support the Associate Vice President, International  Centre (IC), the International Projects Coordinator is the primary strategic specialist responsible for supporting departmental project coordination within the International Centre as well as with IC’s internal and external partners. The International Projects Coordinator assists the IC Director in the development and implementation of the international strategy through a variety of projects, collaboration with internal and external partners, facilitation of consultation sessions, writing of briefing notes, proposal and grant applications, conducting environmental scans and supporting departmental reporting, and by providing confidential and comprehensive administrative support to Director.   The incumbent is expected to have excellent organizational skills, outstanding verbal and written communication skills and exceptional interpersonal skills, and cross-cultural awareness. This position requires the ability to function in a team environment while having a high degree of selfdirection.    The individual must work independently and be a self-starter with a collegial and collaborative attitud 

How you'll contribute

International Project Coordination 

• Work with all International Centre (IC) teams and other stakeholders across SAIT to advance various IC projects.
• Assist the IC Director in the development and implementation of international recruitment, admissions, and retention strategies, including preparation of business plans, budget information, and competitive analysis.
• Collaborate with the IC leadership team on initiatives and projects across unit portfolios.
• Research strategies and evaluate the effectiveness of recruitment, admissions, and retention activities.
• Conduct environmental scans related to international student recruitment, admissions, and retention trends.
• Develop communications and presentations related to IC projects and initiatives.
• Create and deploy surveys to internal and external staff and partners.
• Conduct needs assessments, consultations, and information gathering activities.
• Prepare briefing notes, proposals, and grant applications.
• Facilitate consultation sessions to gather feedback on IC projects and initiatives.
• Maintain regular communication with internal IC partners to ensure project timelines and milestones are achieved.
• Develop reporting mechanisms and collaborate with IC leadership to report on key projects, initiatives, cyclical business metrics, and KPIs.
• Build, maintain, and manage the IC project pipeline database to prioritize and sequence key projects and initiatives.
  

Administrative Support 

• Reconcile the Director's international procurement credit card statements and receipts for Finance in accordance with policies and procedures.
• Manage the Director's email and calendar, prioritize appointments, and proactively resolve scheduling conflicts.
• Coordinate travel logistics for the International Centre Director and collaborate with regional recruiters on travel itineraries.
• Complete International SOS forms and coordinate conference and event registrations.
• Proactively create and maintain effective workflows and communications to support the work of the International Centre and leadership team while managing multiple projects and priorities.
• Maintain confidentiality, professionalism, tact, and respect at all times.
• Schedule and organize project-related meetings, including participant coordination, room bookings, catering, and logistics.
• Organize special events, including invitations, facility bookings, catering arrangements, and maintenance agreements.
• Complete and submit the Director's expense claims in accordance with established processes and procedures.
• Review documentation submitted for the Director's signature to ensure compliance with policies and guidelines; follow up on errors or omissions as required.
• Support the International Centre leadership team by attending meetings, recording and distributing minutes, drafting agendas, coordinating meeting logistics, and tracking action items.
• Complete Interim Signing Authority forms and coordinate required approvals.
• Oversee the International Centre's monthly message communications.

Additional Duties 

• Perform other related duties as assigned by the Director.

What you bring

Required

• Bachelor's Degree.
• Experience working in a post-secondary institution.
• More than 3 years of experience in client, partnership, or business development, preferably within a post-secondary environment.
• Minimum 3 years of experience providing senior-level administrative support while maintaining confidentiality, integrity, professionalism, and discretion.

Preferred

• Experience working in international education.
• Project management experience.
• Experience creating invoices and coding expenses.
• Second language proficiency and intercultural competency.

Skills & Competencies

• Excellent working knowledge of Microsoft Office Suite.
• Strong written and verbal communication skills.
• Ability to establish and maintain effective working relationships with internal and external stakeholders.
• Ability to handle confidential and sensitive information with discretion and professionalism.
• Strong facilitation and presentation skills.
• Demonstrated professionalism, sound judgment, personal integrity, and discretion.
• Ability to manage multiple priorities in a fast-paced and constantly evolving environment.
• Strong organizational and time management skills.
• Effective listener with excellent interpersonal skills.
• Strong negotiation and mediation skills.
• Ability to proactively identify issues, recommend solutions, and follow through on execution.
• Strong attention to detail and ability to ensure compliance with policies, procedures, and guidelines.
• Ability to coordinate projects, monitor progress, and meet deadlines.
• Demonstrated ability to collaborate across teams and build productive working relationships.

We sincerely thank all applicants for their interest in this opportunity. We understand how important communication is, and we are committed to following up with every candidate. Please know that each application is thoughtfully reviewed, and you will hear from us either way.   Together, we build bold futures    At SAIT, we equip you with the resources you need to shape bold futures for yourself and our communities. We offer a comprehensive package including:    - Generous time off to pursue other passions and support your wellbeing  - SAIT paid premiums for medical, dental, and vision benefits so you, and your family, are well supported  - Benefits supporting mental health and access to Greenshield + for virtual therapy at a reduced rate  - Access to a Health Spending or Taxable Spending Account   - Professional development opportunities through our Free Seat Program, tuition support, access to LinkedIn Learning and discounted Continuing Education & Professional Studies courses   - Defined Benefit pension through LAPP to help you retire with confidence  - Excellent dining options on campus  - Free access to our fitness facilities and group fitness classes    And the perks keep on coming!  
About SAIT 
At SAIT, we’re building bold futures. We’re a community of tenacious problem-solvers, inventive thinkers, and passionate collaborators who believe in doing work that matters.  
Named one of Alberta’s Top Employers, we’re driven by a desire to create an impact in our community. If you’re looking for a place where purpose meets possibility, you’ve found it here. 
We’re committed to community and belonging  
Community and belonging is essential to achieving SAIT's vision to be a global leader in applied education. We encourage applications from women, Indigenous people, racialized people, people with disabilities, people from gender and sexually diverse communities, and/or people with intersectional identities. Learn more about Community and Belonging at SAIT.