M5 Process Analyst

Reporting to the Manager of Fleet and Facility Analytics and M5 Support. This position monitors data interfaces between M5, SAP, and other applications (e.g., ROB, P6) to identify and investigate data errors, requiring advanced knowledge of databases, SQL, and systems management. Using specialized skills and advanced analytical techniques, it works alongside OCT to ensure key interfaces supporting billing, payroll, and supply chain function effectively.

This role optimizes the use of the M5 system to align with Fleet Services and City business needs by designing aligned business processes. Additionally, it serves as a point of contact for Assetworks Fleet Management Information System (M5) user support, handling inquiry resolution, issue investigation, access management, and advice.

This position is also responsible for reviewing and verifying payroll data prior to transfer to the payroll system, collaborating with supervisors and timekeepers to resolve time reporting issues, and post-transfer data validation. It requires strong data skills and understanding of payroll rules across 3 unions.

What will you do?

• Guide users on navigating system features, screens, dashboards, and reporting tools
• Update user documentation following software upgrades to reflect layout updates and enable adoption of new features
• Manage user access administration, including provisioning new accounts, adjusting roles, disabling departing user profiles, and handling password resets
• Respond to user inquiries, offer system usage guidance, and develop operational workarounds independently or in coordination with the Fleet Information System Administrator, end users, or vendor support
• Serve as the primary contact for M5 interface operations, maintaining real-time and batch integrations with core COE systems (e.g., SAP, PeopleSoft, ROB)
• Escalate complex interface issues to OCT when unresolvable internally by the Fleet Information Administrator
• Evaluate integration requirements, prepare technical specifications, and conduct impact testing for core system updates or new M5 releases
• Monitor interface management tools to resolve transmission errors and collaborate with staff to rectify data rejection causes
• Review employee-reported hours for completeness, verify statutory holiday pay accuracy, and resolve issues before data is loaded into the payroll system via the interface. A strong knowledge of the 3 union Collective Bargaining Agreements and their payroll rules is essential
• Collaborate with branch supervisors and timekeepers to ensure payroll time approvals are completed prior to pass-off, and provide guidance on handling exceptional situations
• Reconcile payroll data between the Fleet System and the payroll system post-pass-off to confirm successful data uploads
• Apply requested adjustments in the payroll system after pass-off and prior to the payroll cutoff deadline
• Audit billing and system data to uncover business process or system errors affecting data quality
• Pinpoint user behaviors resulting in data discrepancies and offer recommendations for training and coaching support
• Log support tickets with the software vendor upon detecting system bugs causing errors
• Assist frontline staff with proper data entry to maintain data integrity and facilitate smooth interface data transfers
• Analyze business process challenges against system functionality to identify conflicts, partner with stakeholders on solution development, lead testing, and perform necessary analysis to ensure resolution
• Perform related duties as assigned

Qualifications

• University Degree in a related discipline such as Computer Science or Information Technology and 2 years of relevant experience in an Information Technology environment. Formal certification in the area of expertise is desirable
• Minimum of 2 years of experience directly related to database querying, managing computer interfaces, data analysis and troubleshooting system issues
• Oracle SQL is required

Assets

• Experience with SAP interfaces and M5 are assets
• Experience in a Fleet environment is an asset

Skills required for success

• Knowledge of work methods, practices and terminology related to the Fleet Management Service industry and Fleet Management databases
• Strong capability to bridge customer requirements and technical system specifications when resolving complex issues
• Proficiency in conducting thorough research, rigorous testing, and comprehensive documentation
• Aptitude for evaluating program interdependencies to deliver actionable, well-reasoned recommendations
• Proven communication and collaborative skills
• Skill in auditing extensive datasets (e.g., billing files) to maintain data accuracy and completeness
• Proficiency with Google Workspace, Microsoft Office, and data extraction tools including SQL Developer, Crystal Reports, and Tableau
• Solid project management abilities, with a focus on prioritizing work to consistently meet operational deadlines
• Demonstrated ability to mentor colleagues and contribute effectively within a team setting
• Alignment to our Cultural Commitments and Leadership Competencies (https://bit.ly/4brRrXm)
• Embracing a culture of equity, diversity, reconciliation and inclusion

Conditions of Employment

• This position will work out of a facility that is not accessible via public transportation. A valid Class 5 license and access to personal transportation is recommended

Work Environment

• Note: This position may be eligible for a hybrid work arrangement with the flexibility to work from both home and the worksite as per the Letter of Understanding between the City of Edmonton and Civic Service Union 52
• The weekly hours of work for this position are currently under review and may change at a future time. Any changes will be made in accordance with the City of Edmonton/Civic Service Union 52 collective agreement and the incumbent will be notified in advance

The City of Edmonton values applicants with a diverse range of skills, experiences and competencies, and encourages you to apply. We strive to provide reasonable access and accommodations throughout the recruitment process. To request an accommodation, please contact employment@edmonton.ca. Learn more about our benefits https://bit.ly/COEbenefits.

Up to 1 permanent full-time position

Hours of Work: 40 hours per week. Monday-Friday

Salary Range: $41.177- $51.444 (Hourly) $85,977.580 - $107,415.070 (Annually)

Recruitment Consultant: NC/SO

Edmonton rests in the heart of Treaty Six territory in Alberta and the homelands of the Metis Nation

Classification Title: Methods Analyst I
Posting Date: Aug 25, 2026
Closing Date: Sept 07, 2026 11:59:00 PM (MDT)
Number of Openings (up to): 1 - Permanent Full-time
Union: CSU 52
Department: City Operations
Work Location(s): Fleet Services, Ellerslie Facility, 2415 - 101 Street SW Edmonton T6X 1A1