Marketing Production Coordinator (Full-time, Term)

The University of Lethbridge is hiring a Marketing Production Coordinator to support the central Communication, Marketing and Government Relations (CMGR) team. In this two-year term position, you'll play a key part in keeping the university’s marketing efforts moving forward. From coordinating photo and video shoots to tracking timelines, vendors and project logistics, you'll help connect people, projects and priorities to support recruitment, retention, research and reputation-building initiatives.
In this role, you'll serve as an operational backbone for the Marketing function. You'll help move projects efficiently from request to execution by gathering requirements, coordinating timelines, organizing details and ensuring creative teams have the information, assets and resources they need to do their work. You'll keep track of the details that can make or break a project, from confirming shoot logistics and production specifications to following up with vendors and ensuring materials arrive where and when they're needed. You'll also support helping serve as a trusted point of contact for campus partners.
Success in this role comes from anticipating needs, paying close attention to detail and creating the conditions for great work to happen. We're looking for a highly organized, service-oriented professional who enjoys improving processes, coordinating complex projects, and ready to jump in with hands on support when needed.
Responsibilities include:

• Coordinate the flow of marketing projects by tracking timelines, tracking deliverables, supporting project intake, and facilitating communication between vendors, stakeholders and marketing team members.
• Coordinate photography and video projects, including schedules, logistics, locations, documentation and production-related communications.
• Maintain accurate project documentation, including project briefs, timelines, contact information, approvals, production details, vendor information and project records.
• Support the production and quality assurance of marketing materials, signage, and promotional items by coordinating with vendors, obtaining quotes, placing orders, and monitoring production/installation schedules.
• Provide responsive support to internal clients by maintaining shared inboxes, clarifying project needs, coordinating smaller marketing initiatives.
• Support the administration of the university's digital signage program.
• Contribute to departmental operations within a through event support and other marketing and communications initiatives as required.

This position reports to the Director of Marketing. Occasional evening or weekend work may be required. We’re a collaborative, creative and student-focused team. If you’re excited to support meaningful marketing initiatives, we want to hear from you.