Payroll Administrator

​COMPETITION NUMBER: 1903
CLOSING DATE: October 28th, 2026 @ 11:59pm MST

FINANCIAL SERVICES

NorQuesters are difference makers and we’re searching for someone who is dependable and can start small and think BIG, using their attention to detail and experience in Payroll to support the day-to-day processing of payroll functions for over 1,200 NorQuesters, assuring they’re done accurately and on-time.

Reporting to the Manager, Payroll Services, the Payroll Administrator provides payroll services for both salary and hourly employees, ensuring they are paid efficiently and accurately. Additional responsibilities include responding to payroll inquiries from managers and employees, communicating with various stakeholders within and outside the organization, and leading and supporting various initiatives.

This role is an integral part of the payroll team, and as such will play an important role in ensuring all area workload goals are met and that operational policies and procedures reflect industry best practices.

HOW YOU’LL MAKE A DIFFERENCE

• Process of time entries for both salary and hourly employees in accordance with existing policies, procedures, legislation, and collective agreements.
• Process full cycle payroll for hourly employees.
• Track and process Faculty Course Casual payments.
• Track and process Extension Assignment Agreement claims.
• Submit Records of Employment via ROE Web.
• Monitor the payroll inbox and respond to inquiries.
• Prepare biweekly payroll related journal entries.
• Assist with monthly payroll reconciliations.
• Remit payments to Canada Revenue Agency and benefit providers.
• Administer employee bus pass program.
• Process Union Business Invoicing.

WHAT YOU BRING

• Related post-secondary diploma.
• 3+ years of related payroll experience.
• A desire to work towards the Payroll Compliance Practitioner certification from the National Payroll Institute.
• Previous accounting experience would be an asset.

WHAT MAKES YOU A DIFFERENCE MAKER?

As a difference maker you bring

• Experience with PeopleSoft, time and labour software
• Experience in a post-secondary environment is an asset.
• Proven ability to work independently and as an effective member of a team.
• Demonstrated ability to manage multiple tasks, meet goals, and process large volumes of data while staying within timelines required and remaining compliant with applicable legislation, college policies, collective agreements, and auditor requirements.
• Strong computer skills using the Microsoft Office suite of programs.

SALARY: $56,696 - $73,659 annually, reflective upon what you bring AKA your education and experience. This is a full-time, permanent position that offers immediate access to comprehensive pension and benefits programs, generous vacation entitlements, a flexible benefits package, and a strong culture of continuous learning. We are proud to be recognized as one of Canada's Most Admired Corporate Cultures.

We offer flexible work options. We strive for balance between a flexible work environment, connectedness to the campus community, and ensuring NorQuesters are set up to succeed in their roles and responsibilities.

Additional Information: Pre-Employment Checks will be completed to assess the candidate’s suitability for a role. These checks may include (but are not limited to): references, criminal record check, academic verification, etc.

For applicants who have completed post-secondary studies from outside of Canada, it is required they obtain an assessment of their credentials from a recognized Canadian Credential Evaluator, such as:

• International Qualifications Assessment Service https://www.alberta.ca/international-qualifications-assessment
• World Education Services https://www.wes.org/ca/

We encourage applicants to include the assessment certificate as part of their application.

This competition may be used to fill future vacancies, across NorQuest College, at the same or lower classification level.

Our Commitment to Equity, Diversity, and Inclusion: We're on a journey to become an inclusive, anti-racist, and decolonized organization. NorQuesters are trailblazers – we are curious, creative, and innovative - our lived experiences are honoured, creating accessibility and a sense of belonging for everyone.

NorQuest 2030 We Are Who We Include shares our strength and difference comes from who is included, and along with our students we are learning and growing to listen deeply and say what we feel.

NorQuest College is committed to being an employer of choice for First Nations, Métis, and Inuit people by recognizing, respecting, and supporting Indigenous people's self-determination through the institution’s work in decolonization, reconciliation, and Indigenization.

Accessibility: At NorQuest, we are who we include. We strive to provide access and accommodation throughout the recruitment, application, and selection process. We want to create opportunities for you to confidently be your authentic self. If you would like an accommodation at any stage of the process, please reach out to Careers@norquest.ca.

Apply to Become a NorQuester: If this opportunity delights you and your expertise will shine in this role, we invite you to apply for this position online by uploading your resume and cover letter combined as one document.