Operations Assistant

This competition is open to all applicants however; internal candidates and applicants who were former employees of the University of Alberta will be given priority consideration before external candidates. Please log in to verify your internal candidate status.

Location - This role is in-person at the Royal Alexandra Hospital, Lois Hole Hospital for Women.

This position reports to the Operations Lead/Executive Assistant and supports the Office of the Chair, Academic Department Manager (ADM), and Academic Leads. The Operations Assistant provides administrative support to the academic and operational activities within the department. 

As the primary resource and point-of-contact for administrative processes, the incumbent is required to liaise with and provide information to senior faculty and administrators, the Faculty of Medicine and Dentistry office, and department faculty members. Working in a busy environment, the incumbent is required to handle urgent situations appropriately and with sensitivity to the issue. The position facilitates office workflow ensuring deadlines are met and projects are completed on schedule. The Operations Assistant works to problem solve and actions the appropriate solutions on behalf of the Academic Department Manager and the Academic Leaders.

• Provides day to day administrative support and coordination of activities for the department leadership team
• Works as part of a team of administrators to provide support for all activities that fall under the Office of the Chair and supports department initiatives
• Supports day-to-day operations for financial and human resources transactional requests
• Coordinates department meetings, events and workshops
• Prepares meeting and presentation materials
• Coordination of receipts for corporate credit card (Pcard) reconciliation

• Undergraduate degree in Business Administration or related field
• 3-5 years experience working with and supporting senior leadership
• 1-3 years experience with PeopleSoft (or similar) software to perform HR and Financial transactions and reporting
• Demonstrated ability to navigate financial and human resource policies and procedures
• Demonstrated ability to exercise good judgement, tact, and professionalism
• Demonstrated ability to maintain organization and effective time management in a fast-paced and demanding environment
• Strong commitment to client service with a professional and positive approach
• Demonstrated problem-solving skills
• Ability to work independently with minimal direction

Application Instructions

Click "Apply Now" to submit your resume and cover letter.

This position is subject to all applicable terms and conditions of the collective agreement between the Governors of the University of Alberta and the Non-Academic Staff Association (NASA).

This position offers a comprehensive benefits package.