Administrator, Post Graduate Medical Education

This competition is open to all applicants however; internal candidates and applicants who were former employees of the University of Alberta will be given priority consideration before external candidates. Please log in to verify your internal candidate status.

Location - This role is hybrid with a mix of remote and in-person work at North Campus Edmonton and the Royal Alexandra Hospital (RAH). 

Some travel to distributed or rural learning sites may be required.   Working hours can be up to 18:00 as needed to support meetings and events. 

Are you looking for a position where you can work on something different each day? Do you like working with different groups of people? Apply to join the Postgraduate Medical Education (PGME) Team and advance your administrative career in a leading School of Medicine. 

Working in a collaborative environment, this position provides administrative support for residency expansion, distributed sites, academic administration, special projects, and other initiatives within the PGME office.

• Supports the Regional PGME Expansion Lead; collaborates with them and other PGME leadership in the development of residency expansion priorities and activities
• Supports distributed site processes, including orientations, evaluation processes, accreditation reviews, and more; primary RAH site administrator for PGME trainees
• Facilitates a wide variety of academic administrative processes, including electives, sponsored trainee applications, and assessments; collects, monitors, and verifies program completion status (e.g. CCTs, NERs, CCAs)
• Coordinates the annual PGME Awards processes, including program/department-specific funded/endowed awards for trainees and PGME-specific awards for trainees, administrators, and faculty
• Collaborates with, and provides support to, the PGME Leadership, including on special projects with the three PGME Team Leads, clinical teaching payments, government reporting, and more
• Orchestrates the logistics for major annual and recurring PGME events
• Leads PGME Communications, such as curating/drafting newsletter content, making creative/aesthetic design choices, and ensuring the integrity of distribution lists
• PGME superuser for various software tools and platforms (e.g. Cascade, Campaign Monitor, FARM)
• Collaborates with, attends, and supports a number of PGME committees, subcommittees, working groups, and standing meetings

• Undergraduate degree in a relevant discipline preferred; minimum, post-secondary business administration or related certificate. Equivalent combination of education and experience will be considered 
• 3-5 years of experience in a medical education and/or academic environment; involvement in post-secondary education at an administrative level an asset
• Three (3) years of increasingly responsible administrative experience
• Computer proficiency in a Windows environment using MS Microsoft applications (Word, PowerPoint, Excel)
• Advanced experience with Google Apps (Mail, Drive, Docs, Sites, Calendar, Meet)
• Familiar with a variety of other electronic platforms and software an asset (e.g. Zoom, Adobe Acrobat Pro, Cascade, Campaign Monitor, etc.)
• Excellent interpersonal skills with the ability to interact and work with diverse individuals and organizations
• Excellent editorial and proofreading skills
• Exceptional written and oral communication skills; experience taking minutes
• Strong accuracy and attention to detail
• High level of tact and discretion; must be able to maintain absolute confidentiality
• Strong organizational and planning skills
• Proven ability to prioritize and manage multiple and diverse tasks under minimal supervision
• Ability to take initiative and exercise sound judgment
• Ability to deal with a complex work environment
• Good working knowledge of the University of Alberta, PGME, and AHS/RAH policies, procedures and guidelines an asset

Application Instructions

Click "Apply Now" to submit your resume and cover letter. In your cover letter, please describe why you think working in the PGME office is the right fit for you, based on both your ideal work environment and how your experience relates to this position.

This position is subject to all applicable terms and conditions of the collective agreement between the Governors of the University of Alberta and the Non-Academic Staff Association (NASA).

This position offers a comprehensive benefits package.